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Electronic Arts Intermix INC

Tax-deductible

New York, NY501(c)(3)Since 1971Arts & Culture EIN 23-7146941Revenue $711K in FY2025

On file with the IRSeai.org264 Canal St Ste 3w, 10013-3592 · New York, NYTax-exempt since Jan 1972Publicly supported — 509(a)(2)

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Founded in 1971, Electronic Arts Intermix (eai) is a nonprofit Arts organization that is a leading resource for video and media art. A pioneering advocate for media art and artists, eai's core program is the distribution and preservation of a major collection of over 4,000 new and historical video works by artists. For over 40 years, eai has fostered the creation, exhibition, distribution and preservation of video art, and more recently, digital art projects.eai supports artists through the distribution, preservation, exhibition and representation of their media artworks, and works closely with educators, curators and programmers to facilitate exhibitions, acquisitions and educational uses of media artworks. Eai provides access to video art within an educational and cultural framework.

501(c)(3) charity; gifts are tax-deductible.
73¢ of each $1 spent went to programs.
Run by 10 volunteers and 9 employees.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX · People: Part I, lines 5–6

Before you give

FY2025 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2025
latest Form 990
Looks good: the latest return is for FY2025, 1 tax year back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
2 of 6
filings with a surplus
Average deficit $59K a year · 7% of revenue · last 6 filings
Concern: a surplus in 2 of the last 6 filings.
Pt I · Ln 19 · 6 filings
Spent on programs
73%
of spending
Fine: 73% of spending went to programs; 65% to 75%.
Pt IX · Ln 25 · col B
Pay to officers and key staff
$76K
to officers and key staff · 8% of spending
Top officer’s pay higher than 72% of similar orgs
Looks good: pay to officers and key staff is 8% of spending; 15% or less.
Pt VII · Sec A
Cash reserves
10 mo
of spending, in cash
Looks good: 9.9 months of spending in cash; 3 or more.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
3
named funders · $34K
Looks good: 3 funders name it on their filings; 3 or more.
Funders’ Sch. I, 990-PF
Liabilities
$680K
73% of total assets
Worth a look: liabilities are 73% of assets; over 65%.
Pt X · Ln 26
Independent board members
4
of 5 voting members
Looks good: 4 of 5 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$711K
-4% vs prior year
Spent
$916K
To programs
73%
Net assets
$247K
By yearFY2020–FY2025
Revenue
$711K
FY2025▼ -4%
Tap a bar for its year
Revenue by fiscal year
FY2020$901K
FY2021$979K
FY2022$775K
FY2023$805K
FY2024$738K
FY2025$711K
Expenses
$916K
FY2025▼ -4%
Tap a bar for its year
Expenses by fiscal year
FY2020$810K
FY2021$713K
FY2022$913K
FY2023$960K
FY2024$952K
FY2025$916K
Net assets
$247K
FY2025▼ -45%
Tap a bar for its year
Net assets by fiscal year
FY2020$622K
FY2021$871K
FY2022$807K
FY2023$652K
FY2024$453K
FY2025$247K

From the FY2025 Form 990 (year ending September 2025) · figures checked against the IRS filing · see the original

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Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2025. IRS ruling in Jan 1972.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

73 cents of each dollar spent went to programs.

Program services 73% · $666K Management & general 21% · $196K Fundraising 6% · $54K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

5 people listed on the 990; $76K paid to officers and key staff.

Part VII, Section A · reportable compensation · most recent filed roster (FY2024); the FY2025 filing did not itemize Part VII
Rebecca Cleman
Executive Director
$76,422Pt VII · Sec A
Rebecca Matalon
Board Chair
$0Pt VII · Sec A
Rachel Churner
Treasurer/Secretary
$0Pt VII · Sec A
$0Pt VII · Sec A
$0Pt VII · Sec A

Rebecca Cleman’s $76K as Executive Director is at the 72nd percentile of top reported officer pay among 2215 $100K–1M arts & culture nonprofits. Peer set: organizations in the same NTEE major field of work and revenue-size band, compared on each org’s own highest-paid officer/key-employee, from Form 990 Part VII / 990-PF Part VIII. Descriptive placement, not a verdict on whether the pay is appropriate.

Compensation history total reportable pay by year · 1 named individual · Part VII

NameFY2025FY2024FY2023FY2022FY2021FY2020
Rebecca Cleman$76,422$75,000$71,717$70,731$70,731$61,663

Total reportable compensation (Form 990 Part VII column D / Schedule J column E) by filing year, matched by name within this organization. The Schedule J base / bonus / deferred breakdown is not parsed into this dataset.

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aYes

Programs and updates

Fosters, exhibits, distributes, and preserves media art, making it accessible to diverse audiences.

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Provided by the organization

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3 programs · $666K · in their own filed words · FY2024
01

Artists' videotape distributioneai's artists' media distribution service is a leading national resource for video art and digital media by artists. Eai distributes a major collection of experimental media artworks to cultural, arts, and educational audiences across the nation and around the world.

$631Kprogram expense
02

Editing and postproductioneai provides technical resources and facilities for artists and arts organizations. The ongoing digital conversion and storage of eai's media collection facilitates our distribution, preservation and access efforts.

$26Kprogram expense
03

Public programseai's public programs, which include artists' talks, panels, screenings, and multi-media performances, provide a dynamic forum for engagement with audiences. These programs further public understanding of media art, and provide an educational framework for eai's distribution collection and archives.

$9Kprogram expense

Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · received and paid
Grants received · FY2024
Participant IncorporatedFY2024$19K
Daniel Graham and Mieko Graham Foundation INCFY2024$10K
Paypal Charitable Giving FundFY2024$5K
Total grants receivedfrom 3 funders$34K
See all 3 funders →
Grants paid · 1 grant · $10K · 2023–2023
Unitemized GrantFY2023$10,000

By the numbers

The FY2025 990, line by line.

Download 990
from philanthropy.org
1The main four
Money inPt VIII
$711K
Ln 12
Fees for servicesLn 2g$488K
Gifts and grantsLn 1h$199K
Investment incomeLn 3$20K
Money outPt IX
$916K
Ln 25
Programscol B$666K
Managementcol C$196K
Fundraisingcol D$54K
Owns and owesPt X
$247K
net assets · Ln 32
Cash and savingsLn 1–2$757K
Total assetsLn 16$927K
LiabilitiesLn 26$680K
PeoplePt VI, VII
5
listed · VII A
PaidVII A1
Voting boardVI 1a5
IndependentVI 1b4
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$199K
Government grantsLn 1e$129K
Fees for servicesLn 2g$488K
Investment incomeLn 3$20K
Other incomeLn 4–11$4K
Total revenueLn 12$711K
Assets in detailPt X, end of year
CashLn 1$155K
SavingsLn 2$602K
Cash and savings togetherLn 1–2$757K
Land, buildings, equipmentLn 10c$7K
Other assetsLn 15$52K
Total assetsLn 16$927K
LiabilitiesLn 26$680K
Net assetsLn 32$247K
OperationsPt I, VI
EmployeesI 59
VolunteersI 610
Fiscal year endsHeaderSeptember
Conflict-of-interest policyVI 12aYes
Whistleblower policyVI 13No
Records policyVI 14No
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY25End FY25
Cash and savingsLn 1–2$849K$757K
Land, buildings, equipmentLn 10c$7K$7K
Total assetsLn 16$1.1M$927K
LiabilitiesLn 26$656K$680K
Net assetsLn 32$453K$247K
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Pay of current officers, directors and key staffLn 5$88K$44K$22K$22K
Other salaries and wagesLn 7$284K$183K$77K$24K
Other employee benefitsLn 9$46K$30K$13K$4K
Payroll taxesLn 10$28K$17K$7K$3K
Accounting feesLn 11c$17K$17K
Other fees for servicesLn 11g$30K$25K$5K
Advertising and promotionLn 12$1K$165$1K
Office expensesLn 13$10K$3K$8K
RoyaltiesLn 15$220K$220K
OccupancyLn 16$55K$36K$19K
TravelLn 17$3K$3K$296
Conferences, conventions and meetingsLn 19$5K$5K
Depreciation, depletion and amortizationLn 22$3K$2K$838$372
InsuranceLn 23$7K$6K$1K
Other expenses (24a–d)Ln 24$114K$97K$16K
All other expensesLn 24e$3K$184$3K
Total functional expensesLn 25$916K$666K$196K$54K

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2025 Latest Viewing $711K$916K−$205K$247K 990 PDF
FY2024 $738K$952K−$214K$453K 990 PDF
FY2023 $805K$960K−$155K$652K 990 PDF
FY2022 $775K$913K−$138K$807K 990 PDF
FY2021 $979K$713K$266K$871K 990 PDF
FY2020 $901K$810K$91K$622K 990 PDF

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Schedules filed Part IV

III · Programs R · Related orgs G · Fundraising L · Interested persons I · Grants A · Public support O · Explanations
See the full FY2025 990 (6 parts)
Part I · Summary $710,997 revenue, 12 lines filed
I-8 Contributions and grantsPrior year $209,711$198,697
I-9 Program service revenuePrior year $501,270$488,252
I-10 Investment incomePrior year $22,663$20,153
I-11 Other revenuePrior year $4,820$3,895
I-12 Total revenuePrior year $738,464$710,997
I-13 Grants and similar amounts paidPrior year $10,000$0
I-14 Benefits paid to membersPrior year $0$0
I-15 Salaries and benefitsPrior year $405,886$446,001
I-16a Professional fundraising feesPrior year $0$0
I-17 Other expensesPrior year $536,570$470,275
I-18 Total expensesPrior year $952,456$916,276
I-19 Revenue less expensesPrior year −$213,992−$205,279
Part VI · Governance 4 of 5 board members independent, 2 to look at
VI-1a Voting members of the governing body5
VI-1b Independent voting members4
VI-13 Written whistleblower policyNo
VI-14 Document retention and destruction policyNo
VI-2 Family or business relationship among officers or directorsNo
VI-12a Written conflict of interest policyYes
VI-15a Process for setting top official's payYes
Part VIII · Statement of revenue $710,997 across 9 lines filed
VIII-1b Membership dues$2,331
VIII-1e Government grants$128,820
VIII-1f All other contributions, gifts and grants$67,546
VIII-1h Total contributions, gifts and grants$198,697
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $488,252$488,252
VIII-3 Investment incomeExcluded from tax $20,153$20,153
VIII-5 RoyaltiesExcluded from tax $84$84
VIII-11a-d Other revenue, itemized rows (sum of 11a–11d as filed)Excluded from tax $3,811$3,811
VIII-12 Total revenueRelated to mission $488,252 · Unrelated business $0 · Excluded from tax $24,048$710,997
Part IX · Statement of functional expenses $916,276 across 16 lines filed
IX-5 Pay of current officers, directors and key staffPrograms $43,864 · Management $21,932 · Fundraising $21,932$87,728
IX-7 Other salaries and wagesPrograms $182,975 · Management $76,846 · Fundraising $23,960$283,781
IX-9 Other employee benefitsPrograms $29,786 · Management $12,558 · Fundraising $4,129$46,473
IX-10 Payroll taxesPrograms $17,203 · Management $7,463 · Fundraising $3,353$28,019
IX-11c Accounting feesManagement $17,396$17,396
IX-11g Other fees for servicesPrograms $25,138 · Management $5,352$30,490
IX-12 Advertising and promotionPrograms $165 · Management $1,125$1,290
IX-13 Office expensesPrograms $2,653 · Management $7,632$10,285
IX-15 RoyaltiesPrograms $219,922$219,922
IX-16 OccupancyPrograms $36,324 · Management $18,775$55,099
IX-17 TravelPrograms $2,603 · Management $296$2,899
IX-19 Conferences, conventions and meetingsManagement $5,437$5,437
IX-22 Depreciation, depletion and amortizationPrograms $1,892 · Management $838 · Fundraising $372$3,102
IX-23 InsurancePrograms $5,978 · Management $1,165$7,143
IX-24 Other expenses (24a–d)Programs $97,414 · Management $16,441$113,855
IX-24e All other expensesPrograms $184 · Management $3,173$3,357
IX-25 Total functional expensesPrograms $666,101 · Management $196,429 · Fundraising $53,746$916,276
Part X · Balance sheet $927,017 assets, 16 lines filed
X-1 Cash, non-interest-bearingStart of year $167,257$154,790
X-2 Savings and temporary cash investmentsStart of year $681,718$601,749
X-3 Pledges and grants receivableStart of year $19,810$1,320
X-4 Accounts receivableStart of year $67,811$41,217
X-9 Prepaid expenses and deferred chargesStart of year $67,400$69,053
X-10c Land, buildings and equipment, netStart of year $7,279$6,940
X-15 Other assetsStart of year $97,862$51,948
X-16 Total assetsStart of year $1,109,137$927,017
X-17 Accounts payable and accrued expensesStart of year $15,128$13,259
X-19 Deferred revenueStart of year $111,464$107,192
X-25 Other liabilitiesStart of year $529,898$559,198
X-26 Total liabilitiesStart of year $656,490$679,649
X-27 Net assets without donor restrictionsStart of year $415,190$214,018
X-28 Net assets with donor restrictionsStart of year $37,457$33,350
X-32 Total net assets or fund balancesStart of year $452,647$247,368
X-33 Total liabilities and net assetsStart of year $1,109,137$927,017
Part XI · Reconciliation of net assets $247,368 net assets at year end
XI-1 Total revenue$710,997
XI-2 Total expenses$916,276
XI-3 Revenue less expenses−$205,279
XI-4 Net assets at start of year$452,647
XI-9 Other changes in net assets$0
XI-10 Net assets at end of year$247,368

Form 990 e-file (XML) FY2025 from the IRS · Classification, formation year and address from the IRS Business Master File

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