Human Resources Coordinator

Human Resources Coordinator Job Description Position: Human Resources Coordinator Reports to: Director of Human Resources *This position is based onsite in Hudson and Marlborough, MA, five days per week. There may be an opportunity for a hybrid schedule in the future, based on business needs and role eligibility.

Summary

Under general supervision of the Director of Human Resources, the Human Resources Coordinator performs a variety of administrative duties relating to personnel functions and programs. General Responsibilities: Fosters the ideals of Crossroads Continuum by setting an example for employees with adherence to the established philosophy, objectives, policies, and standards. Completes high-quality work with minimal errors. Follows and is familiar with the policies in the Employee Handbook. Maintains calm and objectivity in challenging situations. Maintains excellent organizational & communication skills. Maintains high level of confidentiality. Sets appointments and meetings.

Performs other duties as assigned. Record Maintenance: Maintains current HR files, including personnel, payroll, and benefits files. Updates HRIS home page monthly with birthdays, anniversaries, special announcements, and other important information. Maintains up to date I-9, CORI, and MVR records. Records certificates, certifications, licensure paperwork and other paperwork and files in personnel files. Records expiration dates for CPR and First Aid certifications in HRIS. Tracks policy acknowledgments in HRIS.

Distributes, collects, and tracks all employee performance evaluation dates and scores in HRIS Other Administrative Responsibilities: Administrative and clerical tasks such as scanning, printing, preparing emails, letters, arranging meetings and other support duties as assigned Manages all work injuries, informs worker’s compensation carrier, keeps OSHA log updated Manages the Service Awards program for all staff Learns about recent graduates and sends congratulations email to all staff Recruitment and Onboarding Responsibilities: Assembles all new hire orientation packets Covers and assists in areas of recruitment and onboarding, including job fairs Assists with the collection of new hire documents Creates new hire file folders and files documents accordingly HRIS, Payroll and Benefits Administration Responsibilities: Assists with entry of new employee information into HRIS Maintains and updates employee information in HRIS Assists all staff with ADP issues or concerns Reviews all insurance invoices and ensure they match what is in ADP Communication: Follows lines of communication specified in the Organizational Chart.

Shares relevant information with colleagues and supervisors. Asks questions when something is unknown or unclear. Actively recognizes the accomplishments and contributions of others. Accepts performance feedback gracefully. Checks and responds to email daily. Practices confidentiality and maintains a high standard of ethics. Attendance…

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