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Broadway by the Bay

Redwood City, CAUnknown exempt organization EIN 94-2674862Revenue $367K in FY2020

On file with the IRSbroadwaybythebay.orgPo Box 1150 · Redwood City, CA

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To inspire, educate, and engage the community and local talent through the power of musical theater.

67¢ of each $1 spent went to programs.
Run by 10 volunteers and 1 employee.
Mission: Form 990 Part I, line 1 · Programs: Part IX · People: Part I, lines 5–6

Before you give

FY2020 · Form 990Independent: from IRS data, not the org
Download 990
Latest return
FY2020
latest Form 990
Concern: the latest return is for FY2020, 6 tax years back; more than 4 tax years.
IRS e-file · Filing history
Surplus or deficit
2 of 2
filings with a surplus
Average surplus $65K a year · 9% of revenue · last 2 filings
Looks good: a surplus in 2 of the last 2 filings.
Pt I · Ln 19 · 2 filings
Spent on programs
67%
of spending
Fine: 67% of spending went to programs; 65% to 75%.
Pt IX · Ln 25 · col B
Cash reserves
<1 mo
of spending, in cash
Worth a look: 0.8 months of spending in cash; under 1.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
1
named funder · $16
Fine: 1 funder names it on their filings; under 3.
Funders’ Sch. I, 990-PF
Liabilities
$251K
82% of total assets
Concern: liabilities are 82% of assets; over 80%.
Pt X · Ln 26
Independent board members
4
of 4 voting members
Looks good: 4 of 4 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$367K
-68% vs prior year
Spent
$245K
To programs
67%
Net assets
$55K
By yearFY2019–FY2020
Revenue
$367K
FY2020▼ -68%
Tap a bar for its year
Revenue by fiscal year
FY2019$1.1M
FY2020$367K
Expenses
$245K
FY2020▼ -78%
Tap a bar for its year
Expenses by fiscal year
FY2019$1.1M
FY2020$245K
Net assets
$55K
FY2020▲ +164%
Tap a bar for its year
Net assets by fiscal year
FY2019−$85K
FY2020$55K

From the FY2020 Form 990 · see the original

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Is it real?

Yes. Exemption reinstated (2016-05-15). Per the IRS revocation list. Latest filing on record: FY2020.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

67 cents of each dollar spent went to programs.

Program services 67% · $165K Management & general 32% · $79K Fundraising 0% · $730

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

6 people listed on the 990.

Part VII, Section A · reportable compensation
Alicia Jeffrey
Executive Director
$0Pt VII · Sec A
$0Pt VII · Sec A
Robert Sullivan
Vice President
$0Pt VII · Sec A
Karen Schwarz
Secretary
$0Pt VII · Sec A
Dakarai Aarons
Board Member
$0Pt VII · Sec A
Richard Rojo
Board Member
$0Pt VII · Sec A
See Broadway by the Bay executive salaries →

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aYes

Programs and updates

Inspires, educates, and engages with musical theater.

Questions for Broadway by the Bay

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Provided by the organization

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1 program · $165K · in their own filed words · FY2020
01

Main Stage Programming

Broadway by the Bay produces large-scale musicals each year, featuring and fostering local talent and artists both on stage, in the orchestra pit, and behind the scenes. The Organization's operations paused in March due to the pandemic.

$165Kprogram expense

Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · funders on record
Grants received · FY2023
Amazonsmile FoundationFY2023$16
Total grants receivedfrom 1 funder$16

By the numbers

The FY2020 990, line by line.

Download 990
from philanthropy.org
1The main four
Money inPt VIII
$367K
Ln 12
Gifts and grantsLn 1h$344K
Fees for servicesLn 2g$23K
Investment incomeLn 3$83
Money outPt IX
$245K
Ln 25
Programscol B$165K
Managementcol C$79K
Fundraisingcol D$730
Owns and owesPt X
$55K
net assets · Ln 32
Cash and savingsLn 1–2$16K
Total assetsLn 16$306K
LiabilitiesLn 26$251K
PeoplePt VI, VII
6
listed · VII A
PaidVII A0
Voting boardVI 1a4
IndependentVI 1b4
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$344K
Government grantsLn 1e$0
Noncash giftsLn 1g$0
Fundraising eventsLn 1c$0
Fees for servicesLn 2g$23K
Investment incomeLn 3$83
Total revenueLn 12$367K
Assets in detailPt X, end of year
CashLn 1$16K
Cash and savings togetherLn 1–2$16K
Land, buildings, equipmentLn 10c$467
Total assetsLn 16$306K
LiabilitiesLn 26$251K
Net assetsLn 32$55K
OperationsPt I, VI
EmployeesI 51
VolunteersI 610
Fiscal year endsHeaderDecember
Conflict-of-interest policyVI 12aYes
Whistleblower policyVI 13Yes
Records policyVI 14Yes
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY20End FY20
Cash and savingsLn 1–2$24K$16K
Land, buildings, equipmentLn 10c$584$467
Total assetsLn 16$291K$306K
LiabilitiesLn 26$376K$251K
Net assetsLn 32−$85K$55K
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Pay of current officers, directors and key staffLn 5$14K$11K$3K
Other salaries and wagesLn 7$24K$24K
Other employee benefitsLn 9$2K$2K
Payroll taxesLn 10$2K$2K
Accounting feesLn 11c$1K$1K
Other fees for servicesLn 11g$39K$37K$2K
Advertising and promotionLn 12$17K$11K$5K$330
Office expensesLn 13$88K$50K$38K
RoyaltiesLn 15$2K$2K
OccupancyLn 16$163$163
TravelLn 17$5K$5K
Depreciation, depletion and amortizationLn 22$117$117
InsuranceLn 23$2K$2K
Other expenses (24a–d)Ln 24$48K$48K$0$0
All other expensesLn 24e$400$400
Total functional expensesLn 25$245K$165K$79K$730

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2020 Latest Viewing $367K$245K$122K$55K 990 PDF
FY2019 $1.1M$1.1M$7K−$85K 990 PDF

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Schedules filed Part IV

III · Programs R · Related orgs G · Fundraising L · Interested persons I · Grants O · Explanations
See the full FY2020 990 (6 parts)
Part I · Summary $366,804 revenue, 12 lines filed
I-8 Contributions and grantsPrior year $109,148$343,890
I-9 Program service revenuePrior year $1,022,072$22,831
I-10 Investment incomePrior year $51$83
I-11 Other revenuePrior year $4,375$0
I-12 Total revenuePrior year $1,135,646$366,804
I-13 Grants and similar amounts paidPrior year $0$0
I-14 Benefits paid to membersPrior year $0$0
I-15 Salaries and benefitsPrior year $117,294$42,424
I-16a Professional fundraising feesPrior year $0$0
I-17 Other expensesPrior year $1,010,973$202,709
I-18 Total expensesPrior year $1,128,267$245,133
I-19 Revenue less expensesPrior year $7,379$121,671
Part VI · Governance 4 of 4 board members independent, no flags
VI-1a Voting members of the governing body4
VI-1b Independent voting members4
VI-2 Family or business relationship among officers or directorsNo
VI-12a Written conflict of interest policyYes
VI-13 Written whistleblower policyYes
VI-14 Document retention and destruction policyYes
VI-15a Process for setting top official's payYes
Part VIII · Statement of revenue $366,804 across 12 lines filed
VIII-1a Federated campaigns$0
VIII-1b Membership dues$0
VIII-1c Fundraising events$0
VIII-1d Related organizations$0
VIII-1e Government grants$0
VIII-1f All other contributions, gifts and grants$343,890
VIII-1g Noncash contributions (included above)$0
VIII-1h Total contributions, gifts and grants$343,890
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $22,831 · Unrelated business $0 · Excluded from tax $0$22,831
VIII-3 Investment incomeRelated to mission $0 · Unrelated business $0 · Excluded from tax $83$83
VIII-5 RoyaltiesRelated to mission $0 · Unrelated business $0 · Excluded from tax $0$0
VIII-12 Total revenueRelated to mission $22,831 · Unrelated business $0 · Excluded from tax $83$366,804
Part IX · Statement of functional expenses $245,133 across 15 lines filed
IX-5 Pay of current officers, directors and key staffPrograms $11,059 · Management $3,033$14,092
IX-7 Other salaries and wagesManagement $24,368$24,368
IX-9 Other employee benefitsManagement $2,000$2,000
IX-10 Payroll taxesManagement $1,964$1,964
IX-11c Accounting feesManagement $1,290$1,290
IX-11g Other fees for servicesPrograms $37,118 · Management $1,790$38,908
IX-12 Advertising and promotionPrograms $11,362 · Management $5,034 · Fundraising $330$16,726
IX-13 Office expensesPrograms $50,372 · Management $38,072$88,444
IX-15 RoyaltiesPrograms $2,130$2,130
IX-16 OccupancyPrograms $163$163
IX-17 TravelPrograms $5,079$5,079
IX-22 Depreciation, depletion and amortizationManagement $117$117
IX-23 InsuranceManagement $1,640$1,640
IX-24 Other expenses (24a–d)Programs $47,812 · Management $0 · Fundraising $0$47,812
IX-24e All other expensesFundraising $400$400
IX-25 Total functional expensesPrograms $165,095 · Management $79,308 · Fundraising $730$245,133
Part X · Balance sheet $305,512 assets, 12 lines filed
X-1 Cash, non-interest-bearingStart of year $23,906$15,985
X-9 Prepaid expenses and deferred chargesStart of year $261,003$289,060
X-10c Land, buildings and equipment, netStart of year $584$467
X-16 Total assetsStart of year $291,492$305,512
X-17 Accounts payable and accrued expensesStart of year $67,191$65,421
X-19 Deferred revenueStart of year $309,305$48,139
X-24 Unsecured notes and loans payable$137,400
X-26 Total liabilitiesStart of year $376,496$250,960
X-27 Net assets without donor restrictionsStart of year −$85,004$54,552
X-28 Net assets with donor restrictionsStart of year $0$0
X-32 Total net assets or fund balancesStart of year −$85,004$54,552
X-33 Total liabilities and net assetsStart of year $291,492$305,512
Part XI · Reconciliation of net assets $54,552 net assets at year end
XI-1 Total revenue$366,804
XI-2 Total expenses$245,133
XI-3 Revenue less expenses$121,671
XI-4 Net assets at start of year−$85,004
XI-5 Net unrealized gains (losses) on investments$0
XI-6 Donated services and use of facilities$0
XI-7 Investment expenses$0
XI-8 Prior period adjustments$17,885
XI-9 Other changes in net assets$0
XI-10 Net assets at end of year$54,552

Form 990 e-file (XML) FY2020 from the IRS · Classification, formation year and address from the IRS Business Master File

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