Barthelmes Conservatory INC FY2024 filing

Tax-deductible

Tulsa, OK501(c)(3)Arts & CultureEIN 73-1618015Revenue $571K in FY2024

On file with the IRSthebart.com610 S Main St Ste 300, 74119-1262 · Tulsa, OKTax-exempt since Apr 2002School — 170(b)(1)(A)(ii)

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Exceptional music education for all ages

501(c)(3) charity; gifts are tax-deductible.
60¢ of each $1 spent went to programs.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX

Before you give

FY2024 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2025
latest Form 990
Looks good: the latest return is for FY2025, 1 tax year back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
1 of 5
filings with a surplus
Average deficit $88K a year · 15% of revenue · last 5 filings
Concern: a surplus in 1 of the last 5 filings.
Pt I · Ln 19 · 5 filings
Spent on programs
60%
of spending
Worth a look: 60% of spending went to programs; under 65%.
Pt IX · Ln 25 · col B
Cash reserves
<1 mo
of spending, in cash
Worth a look: 0.7 months of spending in cash; under 1.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
4
named funders · $65K
Looks good: 4 funders name it on their filings; 3 or more.
Funders’ Sch. I, 990-PF
Liabilities
$454K
540% of total assets
Concern: liabilities are 540% of assets; over 80%.
Pt X · Ln 26
Independent board members
6
of 6 voting members
Looks good: 6 of 6 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$571K
-33% vs prior year
Spent
$822K
To programs
60%
Net assets
−$370K
By yearFY2020–FY2025
Revenue
$571K
FY2024▼ -33%
Tap a bar for its year
Revenue by fiscal year
FY2020$458K
FY2021$483K
FY2022$568K
FY2023$847K
FY2024$571K
FY2025$0
Expenses
$822K
FY2024▲ +5%
Tap a bar for its year
Expenses by fiscal year
FY2020$527K
FY2021$573K
FY2022$664K
FY2023$782K
FY2024$822K
FY2025Not on file
Net assets
−$370K
FY2024▼ -128%
Tap a bar for its year
Net assets by fiscal year
FY2020−$33K
FY2021−$124K
FY2022−$220K
FY2023−$162K
FY2024−$370K
FY2025−$370K

From the FY2024 Form 990 (year ending June 2024) · see the original

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You’re viewing the FY2024 filing — not the latest on file. See the latest (FY2025) →

Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2025. IRS ruling in Apr 2002.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

60 cents of each dollar spent went to programs.

Program services 60% · $489K Management & general 39% · $324K Fundraising 1% · $9K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

6 people listed on the 990.

Part VII, Section A · reportable compensation · most recent filed roster (FY2023); the FY2024 filing did not itemize Part VII
$0Pt VII · Sec A
Sec & Treas
$0Pt VII · Sec A
$0Pt VII · Sec A
$0Pt VII · Sec A
Director
$0Pt VII · Sec A
Director
$0Pt VII · Sec A
See Barthelmes Conservatory INC executive salaries →

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aYes

Programs and updates

Provides outstanding music education to people of all ages.

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Provided by the organization

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1 program · $489K · in their own filed words · FY2023
01

Community music school providing a comprehensive music curriculum and promotion of the arts.

$489Kprogram expense

Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · funders on record
Grants received · FY2024
Total grants receivedfrom 4 funders$65K
See all 4 funders →

By the numbers

The FY2024 990, line by line.

1The main four
Money inPt VIII
$571K
Ln 12
Gifts and grantsLn 1h$420K
Fees for servicesLn 2g$151K
Investment incomeLn 3$164
Money outPt IX
$822K
Ln 25
Programscol B$489K
Managementcol C$324K
Fundraisingcol D$9K
Owns and owesPt X
−$370K
net assets · Ln 32
Cash and savingsLn 1–2$46K
Total assetsLn 16$84K
LiabilitiesLn 26$454K
PeoplePt VI, VII
6
listed · VII A
PaidVII A0
Voting boardVI 1a6
IndependentVI 1b6
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$420K
Fees for servicesLn 2g$151K
Investment incomeLn 3$164
Gains on assetsLn 7$0
Total revenueLn 12$571K
Assets in detailPt X, end of year
CashLn 1$46K
SavingsLn 2$0
Cash and savings togetherLn 1–2$46K
InvestmentsLn 11–13$0
Land, buildings, equipmentLn 10c$38K
Other assetsLn 15$0
Total assetsLn 16$84K
LiabilitiesLn 26$454K
Net assetsLn 32−$370K
OperationsPt I, VI
EmployeesI 520
Fiscal year endsHeaderJune
Conflict-of-interest policyVI 12aYes
Whistleblower policyVI 13Yes
Records policyVI 14Yes
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY24End FY24
Cash and savingsLn 1–2$188K$46K
InvestmentsLn 11–13$0
Land, buildings, equipmentLn 10c$87K$38K
Total assetsLn 16$791K$84K
LiabilitiesLn 26$953K$454K
Net assetsLn 32−$162K−$370K
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Grants to domestic organizationsLn 1$0
Grants to domestic individualsLn 2$0
Grants and assistance to foreign recipientsLn 3$0
Benefits paid to or for membersLn 4$0
Pay of current officers, directors and key staffLn 5$0
Pay of disqualified personsLn 6$0
Other salaries and wagesLn 7$333K$193K$140K
Pension plan contributionsLn 8$0
Other employee benefitsLn 9$0
Payroll taxesLn 10$42K$24K$18K
Management feesLn 11a$0
Legal feesLn 11b$0
Accounting feesLn 11c$16K$16K
Lobbying feesLn 11d$0
Professional fundraising feesLn 11e$0
Investment management feesLn 11f$0
Other fees for servicesLn 11g$58K$28K$30K
Advertising and promotionLn 12$9K$9K
Office expensesLn 13$22K$22K
Information technologyLn 14$0
RoyaltiesLn 15$0
OccupancyLn 16$139K$139K
TravelLn 17$714$714
Travel and entertainment for public officialsLn 18$0
Conferences, conventions and meetingsLn 19$0
InterestLn 20$24K$24K
Payments to affiliatesLn 21$0
Depreciation, depletion and amortizationLn 22$89K$58K$31K
InsuranceLn 23$32K$32K
Other expenses (24a–d)Ln 24$42K$28K$5K$9K
All other expensesLn 24e$15K$9K$6K
Total functional expensesLn 25$822K$489K$324K$9K

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2025 Latest $0−$370K 990 PDF
FY2024 Viewing $571K$822K−$251K−$370K 990 PDF
FY2023 $847K$782K$65K−$162K 990 PDF
FY2022 $568K$664K−$96K−$220K 990 PDF
FY2021 $483K$573K−$91K−$124K 990 PDF
FY2020 $458K$527K−$69K−$33K 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash
See the full FY2024 990 (6 parts)
Part I · Summary $571,055 revenue, 12 lines filed
I-8 Contributions and grantsPrior year $670,103$420,380
I-9 Program service revenuePrior year $176,979$150,511
I-10 Investment incomePrior year $251$164
I-11 Other revenue$0
I-12 Total revenuePrior year $847,333$571,055
I-13 Grants and similar amounts paid$0
I-14 Benefits paid to members$0
I-15 Salaries and benefitsPrior year $444,211$374,784
I-16a Professional fundraising fees$0
I-17 Other expensesPrior year $337,794$447,463
I-18 Total expensesPrior year $782,005$822,247
I-19 Revenue less expensesPrior year $65,328−$251,192
Part VI · Governance 6 of 6 board members independent, no flags
VI-1a Voting members of the governing body6
VI-1b Independent voting members6
VI-2 Family or business relationship among officers or directorsNo
VI-12a Written conflict of interest policyYes
VI-13 Written whistleblower policyYes
VI-14 Document retention and destruction policyYes
VI-15a Process for setting top official's payYes
Part VIII · Statement of revenue $571,055 across 9 lines filed
VIII-1f All other contributions, gifts and grants$420,380
VIII-1h Total contributions, gifts and grants$420,380
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $150,511$150,511
VIII-3 Investment incomeRelated to mission $164$164
VIII-5 Royalties$0
VIII-6 Net rental income or loss$0
VIII-7 Net gain or loss on sales of assets$0
VIII-8 Net income from fundraising events$0
VIII-12 Total revenueRelated to mission $150,675$571,055
Part IX · Statement of functional expenses $822,247 across 31 lines filed
IX-1 Grants to domestic organizations$0
IX-2 Grants to domestic individuals$0
IX-3 Grants and assistance to foreign recipients$0
IX-4 Benefits paid to or for members$0
IX-5 Pay of current officers, directors and key staff$0
IX-6 Pay of disqualified persons$0
IX-7 Other salaries and wagesPrograms $192,601 · Management $140,009$332,610
IX-8 Pension plan contributions$0
IX-9 Other employee benefits$0
IX-10 Payroll taxesPrograms $24,421 · Management $17,753$42,174
IX-11a Management fees$0
IX-11b Legal fees$0
IX-11c Accounting feesManagement $16,259$16,259
IX-11d Lobbying fees$0
IX-11e Professional fundraising fees$0
IX-11f Investment management fees$0
IX-11g Other fees for servicesPrograms $28,230 · Management $29,695$57,925
IX-12 Advertising and promotionPrograms $9,068$9,068
IX-13 Office expensesManagement $21,797$21,797
IX-14 Information technology$0
IX-15 Royalties$0
IX-16 OccupancyPrograms $139,170$139,170
IX-17 TravelPrograms $714$714
IX-18 Travel and entertainment for public officials$0
IX-19 Conferences, conventions and meetings$0
IX-20 InterestManagement $23,964$23,964
IX-21 Payments to affiliates$0
IX-22 Depreciation, depletion and amortizationPrograms $58,049 · Management $31,257$89,306
IX-23 InsuranceManagement $32,333$32,333
IX-24 Other expenses (24a–d)Programs $28,324 · Management $4,814 · Fundraising $8,919$42,057
IX-24e All other expensesPrograms $8,878 · Management $5,992$14,870
IX-25 Total functional expensesPrograms $489,455 · Management $323,873 · Fundraising $8,919$822,247
Part X · Balance sheet $83,989 assets, 19 lines filed
X-1 Cash, non-interest-bearingStart of year $187,921$46,045
X-2 Savings and temporary cash investments$0
X-3 Pledges and grants receivable$0
X-4 Accounts receivableStart of year $5,711$0
X-8 Inventories for sale or use$0
X-9 Prepaid expenses and deferred chargesStart of year $1,181$0
X-10c Land, buildings and equipment, netStart of year $86,923$37,944
X-11 Publicly traded securities$0
X-12 Other securities$0
X-13 Program-related investments$0
X-14 Intangible assets$0
X-15 Other assetsStart of year $508,949$0
X-16 Total assetsStart of year $790,685$83,989
X-17 Accounts payable and accrued expensesStart of year $122,863$3,486
X-24 Unsecured notes and loans payableStart of year $829,670$450,100
X-26 Total liabilitiesStart of year $952,533$453,586
X-27 Net assets without donor restrictionsStart of year −$161,848−$369,597
X-32 Total net assets or fund balancesStart of year −$161,848−$369,597
X-33 Total liabilities and net assetsStart of year $790,685$83,989
Part XI · Reconciliation of net assets −$369,597 net assets at year end
XI-1 Total revenue$571,055
XI-2 Total expenses$822,247
XI-3 Revenue less expenses−$251,192
XI-4 Net assets at start of year−$161,848
XI-8 Prior period adjustments$43,443
XI-10 Net assets at end of year−$369,597

Form 990 e-file (XML) FY2024 from the IRS · Classification, formation year and address from the IRS Business Master File

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