Barthelmes Conservatory INC FY2021 filing

Tulsa, OK · Public charity (501(c)(3)) · Arts & Culture

✓ Tax-deductible Latest data FY2021
Revenue
$483K
▲ +5% vs prior year
Spent
$573K
To programs
78%
Net assets
$-124K
By yearFY2020–FY2025
Revenue
$483K
FY2021▲ +5%
Revenue by fiscal year
FY2020$458K
FY2021$483K
FY2022$568K
FY2023$847K
FY2024$571K
FY2025$0
Expenses
$573K
FY2021▲ +9%
Expenses by fiscal year
FY2020$527K
FY2021$573K
FY2022$664K
FY2023$782K
FY2024$822K
FY2025Not on file
Net assets
$-124K
FY2021▼ -277%
Net assets by fiscal year
FY2020$-33K
FY2021$-124K
FY2022$-220K
FY2023$-162K
FY2024$-370K
FY2025$-370K
You’re viewing the FY2021 filing — not the latest on file. See the latest (FY2025) →

Form 990 for the fiscal year ending June 2021 (IRS tax year 2020).

Status and standing

Tax-deductible?
Yes
Per the IRS master file.
Can I give now?
No revocation on IRS record
Not on the IRS revocation list.
Filing up to date?
Filed FY2024 (typical filing lag)
Foundation funders?
4 funders, incl. St John Medical Center INC
$65K in the latest grant year.
Spent on programs?
78% to programs
Form 990 Part IX, latest filing.
Size and trend
$100K–1M
↑ +5% vs prior year
Legal name (IRS)Hdr · item CBarthelmes Conservatory INC
EINHdr · item D73-1618015
Exempt statusHdr · item I501(c)(3) · active
Ruling yearIRS BMFApr 2002
Latest filingForm 990FY2025 · Form 990
Principal addressHdr · item CTulsa, OK
NTEE classificationIRS BMFArts & Culture (A6E)
WebsiteHdr · item Jwww.thebart.com

Where the money goes

Statement of Functional Expenses

Part IX · allocated across program, management, and fundraising
Allocation · columns B–D
Program services $0.78 Management & general $0.22 Fundraising $0.01
Program services78%$445K
Management & general22%$126K
Fundraising1%$3K
Total functional expensesLn 25$573K

Financial health

Program efficiency
78%
of spending reaches programs
Operating runway
0.5mo
months of highly liquid reserves at operating expense rate
Surplus margin
-19%
revenue over expenses, this year

Summary of the Filing

Part I · fiscal year 2021 · Form 990
Total assets
$89K
FY2021▼ -53%
Total assets by fiscal year
FY2020$191K
FY2021$89K
FY2022$226K
FY2023$791K
FY2024$84K
FY2025Not on file
Total liabilities
$213K
FY2021▼ -5%
Total liabilities by fiscal year
FY2020$224K
FY2021$213K
FY2022$446K
FY2023$953K
FY2024$454K
FY2025Not on file
Revenue less expensesPt I · Ln 19−$91K
Total assetsPt X · Ln 16$89K
Program-expense ratioPt IX · col B78%
Voting members of governing bodyPt I · Ln 38
Independent voting membersPt I · Ln 48

Balance Sheet

Part X · end of year
CashLn 1$24K
Total assetsLn 16$89K
Total liabilitiesLn 26$213K
Total net assetsLn 32$-124K
Months of cash on handcomputed0.5

Statement of Revenue

Part VIII
Contributions & grants$341K · 71%
Program service revenue$142K · 29%
Contributions & grants71%$341K
Program service revenue29%$142K
Investment income$189
— government grantsLn 1e$88K
Total revenueLn 12$483K

Financial Metrics

Form 990 · FY2021 · each ratio shown with the dollars behind it
Liquidity & Payout
Operating runway
Highly liquid reserves $24K · Operating expenses/yr $573K
0.5 months
Where the money goes
Program services
Program services $445K · Total expenses $573K
78%
Management & General
Management & general $126K · Total expenses $573K
22%
Fundraising
Fundraising $3K · Total expenses $573K
0.5%
Cost to raise $1
Fundraising expense (2-yr avg) $1K · Solicited contributions (2-yr avg) $256K
$0.01 to raise $1 (2-yr avg)
Where the money comes from
Contribution dependence
Contributions & grants $341K · Total revenue $483K
71%
Government reliance
Government grants $88K · Total revenue $483K
18%
Earned-income share
Program service revenue $142K · Total revenue $483K
29%
Investment reliance
Investment income $189 · Total revenue $483K
+0.04%
Program self-sufficiency
Program service revenue $142K · Total expenses $573K
25%
Growth & trend
Revenue growth (YoY)
This year $483K · Prior year $458K
+5%
Net-asset trend (YoY)
End of year $-124K · Beginning of year —
Beginning net assets not meaningfully positive — showing dollar change
Balance sheet
Surplus Margin
Revenue $483K · Expenses $573K
-19%
Liabilities-to-Assets
Total liabilities — · Total assets $89K
—
Net-asset ratio
Net assets $-124K · Total assets $89K
-139%
Marketable Investment Share
Publicly traded securities (Pt X, ln 11) — · Other securities (Pt X, ln 12) — · Total assets (Pt X, ln 16) $89K
Excludes program-related investments (Pt X, ln 13)
People & payroll
Highest Reported Total Compensation
Individual Deborah Bright · Reported title DIRECTOR · Highest reported compensation $0 · Total expenses $573K
0%
Personnel share
Salaries, benefits & payroll (Pt IX 5-10) $319K · Total expenses $573K
56%
Peer comparison

Same NTEE category, revenue band, and state where available. Descriptive — not a grade.

MetricThis orgPeer medianPercentile
Program ratio 78%——
Overhead ratio 22%——
Fundraising cost ratio 0.9%——
Revenue growth 5%——
Legal fee ratio 2%——

Straight from the Form 990 — descriptive, not an evaluation. A ratio is hidden when its base is zero or too small to be meaningful; the dollars are always shown.

Leadership and pay

Officers, Directors & Key Employees

Part VII, Section A · reportable compensation · most recent filed roster (FY2020); the FY2021 filing did not itemize Part VII
$0Pt VII · Sec A
Director
$0Pt VII · Sec A
$0Pt VII · Sec A
$0Pt VII · Sec A
Director
$0Pt VII · Sec A
Treasurer
$0Pt VII · Sec A
Vice Preside
$0Pt VII · Sec A
$0Pt VII · Sec A
See Barthelmes Conservatory INC executive salaries →

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Governance & Policies

Part VI
Voting members of the governing bodyPt VI · Ln 1a8
Independent voting membersPt VI · Ln 1b8
Conflict-of-interest policyPt VI · Ln 12aYes
Whistleblower policyPt VI · Ln 13Yes
Document retention policyPt VI · Ln 14Yes
CEO/top-official compensation independently reviewedPt VI · Ln 15aYes
Family or business relationships among officers/directorsPt VI · Ln 2No

Mission and programs

Provides outstanding music education to people of all ages.

Provided by the organization

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Mission & Programs · Part III

Where the work happens

2 program services account for $445K of program spending, described in the organization's own filed words · FY2020.
01

Community music school providing a comprehensive music curriculum and promotion of the arts.

$445Kprogram expense
02

Outreach programs in tulsa public schools violin, viola, cello, guitar, and world percussion instruction to hundreds of school children from diverse ethnic backgrounds. The conservatory partners with tulsa public schools which fall into the 91-99 percentile for free-and-reduced lunch programs as an indicator of economic disadvantage.

Pt IX · col B

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Funders

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · funders on record
Grants received · FY2024
Total grants receivedfrom 4 funders$65K
See all 4 funders →

Filing history

YearRevenueExpensesChangeFiling
FY2025 Latest $0—-100% 990 PDF
FY2024 $571K$822K-33% 990 PDF
FY2023 $847K$782K+49% 990 PDF
FY2022 $568K$664K+18% 990 PDF
FY2021 Viewing $483K$573K+5% 990 PDF
FY2020 $458K$527K 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash

Not shown yet: ratings, outcomes, and peer benchmarks. A Form 990 doesn’t report them.

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Sources

Every figure above is drawn from these filings
Form 990 e-file (XML) · FY2021IRS
Classification, formation year, addressIRS Business Master File
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