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Coffee County Fair Association

Tax-deductible

Manchester, TN501(c)(3)Food & Agriculture EIN 62-1165380Revenue $195K in FY2024

On file with the IRScoffeecountyfair.comPo Box 269, 37349-0269 · Manchester, TNTax-exempt since Jul 2008Publicly supported charity — 170(b)(1)(A)(vi)

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Agriculture/educational Fair

501(c)(3) charity; gifts are tax-deductible.
100¢ of each $1 spent went to programs.
Run by 670 volunteers.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX · People: Part I, lines 5–6

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FY2024 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2024
latest Form 990
Looks good: the latest return is for FY2024, 2 tax years back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
4 of 5
filings with a surplus
Average surplus $13K a year · 5% of revenue · last 5 filings
Fine: a surplus in 4 of the last 5 filings.
Pt I · Ln 19 · 5 filings
Spent on programs
100%
of spending
Looks good: 100% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Cash reserves
<1 mo
of spending, in cash
Worth a look: 0.7 months of spending in cash; under 1.
Pt X · Ln 1–2 · Pt I · Ln 18
Liabilities
$0
0% of total assets
Looks good: liabilities are 0% of assets; 50% or less.
Pt X · Ln 26
Independent board members
12
of 12 voting members
Looks good: 12 of 12 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$195K
-31% vs prior year
Spent
$290K
To programs
100%
Net assets
$179K
By yearFY2020–FY2024
Revenue
$195K
FY2024▼ -31%
Tap a bar for its year
Revenue by fiscal year
FY2020$201K
FY2021$266K
FY2022$258K
FY2023$283K
FY2024$195K
Expenses
$290K
FY2024▲ +20%
Tap a bar for its year
Expenses by fiscal year
FY2020$184K
FY2021$209K
FY2022$214K
FY2023$243K
FY2024$290K
Net assets
$179K
FY2024▼ -35%
Tap a bar for its year
Net assets by fiscal year
FY2020$131K
FY2021$188K
FY2022$233K
FY2023$274K
FY2024$179K

From the FY2024 Form 990 · see the original

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Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2024. IRS ruling in Jul 2008.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

100 cents of each dollar spent went to programs.

Program services 100% · $290K

Form 990 Part IX, line 25. Every line is in By the numbers.

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Who runs it and what they're paid

12 people listed on the 990.

Part VII, Section A · reportable compensation
$0Pt VII · Sec A
Lacey Floyd
Board Mbr
$0Pt VII · Sec A
Carolyn Long
Board Mbr
$0Pt VII · Sec A
J H McKelvey
Board Mbr
$0Pt VII · Sec A
Chris Shelton
Board Mbr
$0Pt VII · Sec A
Amber Tobitt
Board Mbr
$0Pt VII · Sec A
Richie Tobitt
Board Mbr
$0Pt VII · Sec A
Nicole Tramel
Board Mbr
$0Pt VII · Sec A
See Coffee County Fair Association executive salaries →

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aNo

Programs and updates

Coffee County Fair Association is a food and nutrition nonprofit based in Manchester, TN.

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Provided by the organization

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2 programs · $263K · in their own filed words · FY2024
01

Estimated attendance 45,000. Exhibits of livestock, field crops, cooking, arts, crafts & etc pageants, talent contest, tractor pull & etc for entertainment

$260Kprogram expense
02

Scholarship for 2 students pursuing a degree in agriculture or home economics.

$4Kprogram expense

By the numbers

The FY2024 990, line by line.

Download 990
from philanthropy.org
1The main four
Money inPt VIII
$195K
Ln 12
Fees for servicesLn 2g$190K
Gifts and grantsLn 1h$5K
Money outPt IX
$290K
Ln 25
Programscol B$290K
Owns and owesPt X
$179K
net assets · Ln 32
Cash and savingsLn 1–2$17K
Total assetsLn 16$179K
LiabilitiesLn 26$0
PeoplePt VI, VII
12
listed · VII A
PaidVII A0
Voting boardVI 1a12
IndependentVI 1b12
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$5K
Government grantsLn 1e$5K
Fees for servicesLn 2g$190K
Total revenueLn 12$195K
Assets in detailPt X, end of year
CashLn 1$17K
Cash and savings togetherLn 1–2$17K
Land, buildings, equipmentLn 10c$161K
Total assetsLn 16$179K
LiabilitiesLn 26$0
Net assetsLn 32$179K
OperationsPt I, VI
EmployeesI 50
VolunteersI 6670
Fiscal year endsHeaderDecember
Conflict-of-interest policyVI 12aNo
Whistleblower policyVI 13No
Records policyVI 14No
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY24End FY24
Cash and savingsLn 1–2$93K$17K
Land, buildings, equipmentLn 10c$181K$161K
Total assetsLn 16$274K$179K
LiabilitiesLn 26$0$0
Net assetsLn 32$274K$179K
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Accounting feesLn 11c$485$485
Advertising and promotionLn 12$4K$4K
Office expensesLn 13$3K$3K
Information technologyLn 14$3K$3K
OccupancyLn 16$89K$89K
Conferences, conventions and meetingsLn 19$5K$5K
Depreciation, depletion and amortizationLn 22$24K$24K
InsuranceLn 23$43K$43K
Other expenses (24a–d)Ln 24$113K$113K
All other expensesLn 24e$6K$6K
Total functional expensesLn 25$290K$290K$0$0

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2024 Latest Viewing $195K$290K−$95K$179K 990 PDF
FY2023 $283K$243K$41K$274K 990 PDF
FY2022 $258K$214K$44K$233K 990 PDF
FY2021 $266K$209K$58K$188K 990 PDF
FY2020 $201K$184K$17K$131K 990 PDF

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Schedules filed Part IV

III · Programs R · Related orgs G · Fundraising L · Interested persons I · Grants A · Public support O · Explanations
See the full FY2024 990 (6 parts)
Part I · Summary $195,056 revenue, 12 lines filed
I-8 Contributions and grantsPrior year $5,003$4,828
I-9 Program service revenuePrior year $278,436$190,228
I-10 Investment income$0
I-11 Other revenue$0
I-12 Total revenuePrior year $283,439$195,056
I-13 Grants and similar amounts paid$0
I-14 Benefits paid to members$0
I-15 Salaries and benefits$0
I-16a Professional fundraising fees$0
I-17 Other expensesPrior year $242,599$290,052
I-18 Total expensesPrior year $242,599$290,052
I-19 Revenue less expensesPrior year $40,840−$94,996
Part VI · Governance 12 of 12 board members independent, 4 to look at
VI-1a Voting members of the governing body12
VI-1b Independent voting members12
VI-12a Written conflict of interest policyNo
VI-13 Written whistleblower policyNo
VI-14 Document retention and destruction policyNo
VI-15a Process for setting top official's payNo
VI-2 Family or business relationship among officers or directorsNo
Part VIII · Statement of revenue $195,056 across 4 lines filed
VIII-1e Government grants$4,828
VIII-1h Total contributions, gifts and grants$4,828
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $190,228$190,228
VIII-12 Total revenueRelated to mission $190,228$195,056
Part IX · Statement of functional expenses $290,052 across 10 lines filed
IX-11c Accounting feesPrograms $485$485
IX-12 Advertising and promotionPrograms $4,051$4,051
IX-13 Office expensesPrograms $2,946$2,946
IX-14 Information technologyPrograms $2,688$2,688
IX-16 OccupancyPrograms $89,301$89,301
IX-19 Conferences, conventions and meetingsPrograms $5,100$5,100
IX-22 Depreciation, depletion and amortizationPrograms $24,281$24,281
IX-23 InsurancePrograms $42,845$42,845
IX-24 Other expenses (24a–d)Programs $112,600$112,600
IX-24e All other expensesPrograms $5,755$5,755
IX-25 Total functional expensesPrograms $290,052 · Management $0 · Fundraising $0$290,052
Part X · Balance sheet $178,543 assets, 7 lines filed
X-1 Cash, non-interest-bearingStart of year $92,866$17,151
X-10c Land, buildings and equipment, netStart of year $180,673$161,392
X-16 Total assetsStart of year $273,539$178,543
X-26 Total liabilitiesStart of year $0$0
X-27 Net assets without donor restrictionsStart of year $273,539$178,543
X-32 Total net assets or fund balancesStart of year $273,539$178,543
X-33 Total liabilities and net assetsStart of year $273,539$178,543
Part XI · Reconciliation of net assets $178,543 net assets at year end
XI-1 Total revenue$195,056
XI-2 Total expenses$290,052
XI-3 Revenue less expenses−$94,996
XI-4 Net assets at start of year$273,539
XI-10 Net assets at end of year$178,543

Form 990 e-file (XML) FY2024 from the IRS · Classification, formation year and address from the IRS Business Master File

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