Potomac Case Management Services INC

Tax-deductible

Hagerstown, MD501(c)(3)Since 1998Health CareEIN 52-2118801

A mental health agency providing care management and coordination services to children and adults.

501(c)(3) charity; gifts are tax-deductible.
83¢ of each $1 spent went to programs.
Run by 4 volunteers and 157 employees.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX · People: Part I, lines 5–6

Before you give

FY2024 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2024
latest Form 990
Looks good: the latest return is for FY2024, 2 tax years back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
2 of 5
filings with a surplus
Average surplus $140K a year · 2% of revenue · last 5 filings
Worth a look: a surplus in 2 of the last 5 filings.
Pt I · Ln 19 · 5 filings
Spent on programs
83%
of spending
Looks good: 83% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Pay to officers and key staff
$273K
to officers and key staff · 3% of spending
Looks good: pay to officers and key staff is 3% of spending; 15% or less.
Pt VII · Sec A
Cash reserves
2 mo
of spending, in cash
Fine: 1.8 months of spending in cash; 1 to 3.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
3
named funders · $735K
Looks good: 3 funders name it on their filings; 3 or more.
Funders’ Sch. I, 990-PF
Liabilities
$4.3M
42% of total assets
Looks good: liabilities are 42% of assets; 50% or less.
Pt X · Ln 26
Independent board members
6
of 6 voting members
Looks good: 6 of 6 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$10.0M
+22% vs prior year
Spent
$10.2M
To programs
83%
Net assets
$6.0M
By yearFY2020–FY2024
Revenue
$10.0M
FY2024▲ +22%
Revenue by fiscal year
FY2020$7.6M
FY2021$9.3M
FY2022$7.5M
FY2023$8.2M
FY2024$10.0M
Expenses
$10.2M
FY2024▲ +9%
Expenses by fiscal year
FY2020$7.4M
FY2021$7.3M
FY2022$7.6M
FY2023$9.4M
FY2024$10.2M
Net assets
$6.0M
FY2024▼ -4%
Net assets by fiscal year
FY2020$5.4M
FY2021$7.6M
FY2022$7.4M
FY2023$6.2M
FY2024$6.0M

From the FY2024 Form 990 (year ending June 2024) · figures checked against the IRS filing · see the original

Give Claim

Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2024. IRS ruling in Apr 1999.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

83 cents of each dollar spent went to programs.

Program services 83% · $8.5M Management & general 17% · $1.7M Fundraising 0% · $14K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

Who runs it and what they're paid

7 people listed on the 990; $273K paid to officers and key staff.

Part VII, Section A · reportable compensation · most recent filed roster (FY2023); the FY2024 filing did not itemize Part VII
Executive Director
$273,200Pt VII · Sec A
Director
$0Pt VII · Sec A
Vice President
$0Pt VII · Sec A
President
$0Pt VII · Sec A
Director from 4/30
$0Pt VII · Sec A
Director from 4/30
$0Pt VII · Sec A
Director
$0Pt VII · Sec A

Compensation history total reportable pay by year · 1 named individual · Part VII

NameFY2024FY2023FY2022FY2021FY2020
Dawn Johns$273,200$231,077$181,735$194,440$207,448

Total reportable compensation (Form 990 Part VII column D / Schedule J column E) by filing year, matched by name within this organization. The Schedule J base / bonus / deferred breakdown is not parsed into this dataset.

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aYes

Programs and updates

Provides care management and coordination for children and adults with mental health needs.

Provided by the organization

This section is blank until Potomac Case Management Services INC claims this page.

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3 program services account for $7.3M of program spending, described in the organization's own filed words · FY2023.
01

Child & adolescent mental health care coordination program (MHCC) supports children and youth between the ages of birth through eighteen. MHCC can be provided in the school and at home to incorporate a "team support system" for the youth.

$3.4Mprogram expense
02

Targeted case management services provides case management to individuals with a mental health diagnosis. The goal of this program is to assist individuals through advocacy, education, connection with community resources and compliance with mental health care to optimize their quality of daily living.

$3.3Mprogram expense
03

The permanent supportive housing program is designed to promote the development of supportive housing and supportive services, including innovative approaches to assist homeless persons in the transition from homelessness, and to promote the provision of supportive housing to homeless persons to enable them to live as independently as…

$612Kprogram expense

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Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · funders on record
Grants received · FY2023
See all 3 funders →

By the numbers

The FY2024 990, line by line.

1The main four
Money inPt VIII
$10.0M
Ln 12
Fees for servicesLn 2g$8.5M
Gifts and grantsLn 1h$1.5M
Other incomeLn 4–11$39K
Money outPt IX
$10.2M
Ln 25
Programscol B$8.5M
Managementcol C$1.7M
Fundraisingcol D$14K
Owns and owesPt X
$6.0M
net assets · Ln 32
Cash and savingsLn 1–2$1.6M
Total assetsLn 16$10.3M
LiabilitiesLn 26$4.3M
PeoplePt VI, VII
7
listed · VII A
PaidVII A1
Voting boardVI 1a6
IndependentVI 1b6
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$1.5M
Government grantsLn 1e$1.3M
Fees for servicesLn 2g$8.5M
Investment incomeLn 3$4K
Other incomeLn 4–11$39K
Gains on assetsLn 7−$2K
Total revenueLn 12$10.0M
Assets in detailPt X, end of year
CashLn 1$1.6M
Cash and savings togetherLn 1–2$1.6M
Land, buildings, equipmentLn 10c$7.2M
Other assetsLn 15$857K
Total assetsLn 16$10.3M
LiabilitiesLn 26$4.3M
Net assetsLn 32$6.0M
OperationsPt I, VI
EmployeesI 5157
VolunteersI 64
Fiscal year endsHeaderJune
Conflict-of-interest policyVI 12aYes
Whistleblower policyVI 13Yes
Records policyVI 14Yes
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY24End FY24
Cash and savingsLn 1–2$1.6M$1.6M
Land, buildings, equipmentLn 10c$7.3M$7.2M
Total assetsLn 16$10.8M$10.3M
LiabilitiesLn 26$4.5M$4.3M
Net assetsLn 32$6.2M$6.0M
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Pay of current officers, directors and key staffLn 5$277K$247K$31K
Other salaries and wagesLn 7$6.2M$5.1M$1.1M$11K
Pension plan contributionsLn 8$148K$117K$31K$439
Other employee benefitsLn 9$775K$682K$92K$1K
Payroll taxesLn 10$512K$422K$89K$875
Legal feesLn 11b$22K$22K
Accounting feesLn 11c$41K$41K
Other fees for servicesLn 11g$70K$31K$39K
Advertising and promotionLn 12$5K$5K
Office expensesLn 13$205K$161K$45K
OccupancyLn 16$797K$659K$138K
TravelLn 17$283K$259K$24K
Conferences, conventions and meetingsLn 19$139K$131K$8K
InterestLn 20$55K$46K$10K
Depreciation, depletion and amortizationLn 22$221K$182K$38K
InsuranceLn 23$39K$39K
Other expenses (24a–d)Ln 24$434K$426K$8K
Total functional expensesLn 25$10.2M$8.5M$1.7M$14K

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2024 Latest Viewing $10.0M$10.2M−$249K$6.0M 990 PDF
FY2023 $8.2M$9.4M−$1.2M$6.2M 990 PDF
FY2022 $7.5M$7.6M−$107K$7.4M 990 PDF
FY2021 $9.3M$7.3M$2.0M$7.6M 990 PDF
FY2020 $7.6M$7.4M$277K$5.4M 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash
See the full FY2024 990 (4 parts)
Part VIII · Statement of revenue $9,997,255 across 9 lines filed
Lines not itemized here account for $72,911 of total revenue; see the IRS return.
VIII-1e Government grants$1,285,152
VIII-1f All other contributions, gifts and grants$218,457
VIII-1h Total contributions, gifts and grants$1,503,609
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $8,450,592$8,450,592
VIII-3 Investment incomeExcluded from tax $6,135$6,135
VIII-6 Net rental income or lossUnrelated business −$38,885−$38,885
VIII-7 Net gain or loss on sales of assetsExcluded from tax −$2,219−$2,219
VIII-11a-d Other revenue, itemized rows (sum of 11a–11d as filed)Related to mission $5,112$5,112
VIII-12 Total revenueRelated to mission $8,528,615 · Unrelated business −$38,885 · Excluded from tax $3,916$9,997,255
Part IX · Statement of functional expenses $10,246,275 across 17 lines filed
IX-5 Pay of current officers, directors and key staffPrograms $246,615 · Management $30,735$277,350
IX-7 Other salaries and wagesPrograms $5,112,291 · Management $1,099,720 · Fundraising $11,051$6,223,062
IX-8 Pension plan contributionsPrograms $116,906 · Management $30,707 · Fundraising $439$148,052
IX-9 Other employee benefitsPrograms $682,053 · Management $91,716 · Fundraising $1,185$774,954
IX-10 Payroll taxesPrograms $422,105 · Management $89,273 · Fundraising $875$512,253
IX-11b Legal feesManagement $21,912$21,912
IX-11c Accounting feesManagement $41,127$41,127
IX-11g Other fees for servicesPrograms $31,297 · Management $38,916$70,213
IX-12 Advertising and promotionPrograms $4,678$4,678
IX-13 Office expensesPrograms $160,577 · Management $44,639$205,216
IX-16 OccupancyPrograms $658,644 · Management $138,233$796,877
IX-17 TravelPrograms $258,538 · Management $24,247$282,785
IX-19 Conferences, conventions and meetingsPrograms $130,848 · Management $7,756$138,604
IX-20 InterestPrograms $45,563 · Management $9,616$55,179
IX-22 Depreciation, depletion and amortizationPrograms $182,379 · Management $38,492$220,871
IX-23 InsurancePrograms $38,894$38,894
IX-24 Other expenses (24a–d)Programs $425,969 · Management $8,279$434,248
IX-25 Total functional expensesPrograms $8,517,357 · Management $1,715,368 · Fundraising $13,550$10,246,275
Part X · Balance sheet $10,261,167 assets, 15 lines filed
X-1 Cash, non-interest-bearingStart of year $1,638,357$1,576,486
X-4 Accounts receivableStart of year $547,880$401,922
X-9 Prepaid expenses and deferred chargesStart of year $104,666$87,379
X-10c Land, buildings and equipment, netStart of year $7,279,896$7,201,420
X-14 Intangible assetsStart of year $181,102$136,750
X-15 Other assetsStart of year $1,025,899$857,210
X-16 Total assetsStart of year $10,777,800$10,261,167
X-17 Accounts payable and accrued expensesStart of year $626,776$821,684
X-19 Deferred revenueStart of year $12,000$0
X-25 Other liabilitiesStart of year $1,039,563$878,863
X-26 Total liabilitiesStart of year $4,530,050$4,262,437
X-27 Net assets without donor restrictionsStart of year $6,243,575$5,994,555
X-28 Net assets with donor restrictionsStart of year $4,175$4,175
X-32 Total net assets or fund balancesStart of year $6,247,750$5,998,730
X-33 Total liabilities and net assetsStart of year $10,777,800$10,261,167
Part XI · Reconciliation of net assets $5,998,730 net assets at year end
XI-1 Total revenue$9,997,255
XI-2 Total expenses$10,246,275
XI-3 Revenue less expenses−$249,020
XI-4 Net assets at start of year$6,247,750
XI-9 Other changes in net assets$0
XI-10 Net assets at end of year$5,998,730

Form 990 e-file (XML) FY2024 from the IRS · Classification, formation year and address from the IRS Business Master File

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