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Jay County Fair Association INC FY2023 filing

Not tax-deductible

Portland, IN501(c)(5)Since 1932Mutual / membership EIN 35-6053713Revenue $706K in FY2023

On file with the IRSPo Box 328, 47371-0328 · Portland, INTax-exempt since Feb 1936

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Community service

501(c)(5) labor or agricultural organization; gifts are not tax-deductible as charitable contributions.
17¢ of each $1 spent went to programs.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX

Before you give

FY2023 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(5)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
No
Donations are not tax-deductible
Worth a look: the IRS does not list gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2025
latest Form 990
Looks good: the latest return is for FY2025, 1 tax year back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
5 of 6
filings with a surplus
Average surplus $26K a year · 4% of revenue · last 6 filings
Fine: a surplus in 5 of the last 6 filings.
Pt I · Ln 19 · 6 filings
Spent on programs
17%
of spending
Concern: 17% of spending went to programs; under 50%.
Pt IX · Ln 25 · col B
Cash reserves
1 mo
of spending, in cash
Fine: 1.2 months of spending in cash; 1 to 3.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
1
named funder · $19K
Fine: 1 funder names it on their filings; under 3.
Funders’ Sch. I, 990-PF
Liabilities
$0
0% of total assets
Looks good: liabilities are 0% of assets; 50% or less.
Pt X · Ln 26
Independent board members
14
of 14 voting members
Looks good: 14 of 14 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$706K
-10% vs prior year
Spent
$860K
To programs
17%
Net assets
$3.5M
By yearFY2020–FY2025
Revenue
$706K
FY2023▼ -10%
Tap a bar for its year
Revenue by fiscal year
FY2020$404K
FY2021$714K
FY2022$785K
FY2023$706K
FY2024$808K
FY2025$655K
Expenses
$860K
FY2023▲ +16%
Tap a bar for its year
Expenses by fiscal year
FY2020$216K
FY2021$704K
FY2022$744K
FY2023$860K
FY2024$751K
FY2025$643K
Net assets
$3.5M
FY2023▲ +1%
Tap a bar for its year
Net assets by fiscal year
FY2020$3.4M
FY2021$79K
FY2022$3.4M
FY2023$3.5M
FY2024$3.5M
FY2025$3.5M

From the FY2023 Form 990 · figures checked against the IRS filing · see the original

990 PDF Claim
You’re viewing the FY2023 filing — not the latest on file. See the latest (FY2025) →

Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2025. IRS ruling in Feb 1936.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

17 cents of each dollar spent went to programs.

Program services 17% · $150K Management & general 22% · $189K Fundraising 61% · $521K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

4 people listed on the 990.

Part VII, Section A · reportable compensation
Trent Paxson
President
$0Pt VII · Sec A
Jeremy Lewis
Vice President
$0Pt VII · Sec A
$0Pt VII · Sec A
Aaron Loy
Treasurer
$0Pt VII · Sec A
See Jay County Fair Association INC executive salaries →

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aNo

Programs and updates

Jay County Fair Association INC is a member-serving organization based in Portland, IN, formed in 1932.

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Provided by the organization

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1 program · $421K · in their own filed words · FY2023
01

2023 fair

$421Kprogram expense

Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · funders on record
Grants received · FY2024
Portland Foundation INCFY2024$19K
Total grants receivedfrom 1 funder$19K

By the numbers

The FY2023 990, line by line.

Download 990
from philanthropy.org
1The main four
Money inPt VIII
$706K
Ln 12
Other incomeLn 4–11$656K
Gifts and grantsLn 1h$50K
Money outPt IX
$860K
Ln 25
Programscol B$150K
Managementcol C$189K
Fundraisingcol D$521K
Owns and owesPt X
$3.5M
net assets · Ln 32
Cash and savingsLn 1–2$89K
Total assetsLn 16$3.5M
LiabilitiesLn 26$0
PeoplePt VI, VII
4
listed · VII A
PaidVII A0
Voting boardVI 1a14
IndependentVI 1b14
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$50K
Other incomeLn 4–11$656K
Total revenueLn 12$706K
Assets in detailPt X, end of year
CashLn 1$87K
SavingsLn 2$2K
Cash and savings togetherLn 1–2$89K
Land, buildings, equipmentLn 10c$3.4M
Total assetsLn 16$3.5M
LiabilitiesLn 26$0
Net assetsLn 32$3.5M
OperationsPt I, VI
EmployeesI 50
Fiscal year endsHeaderDecember
Conflict-of-interest policyVI 12aNo
Whistleblower policyVI 13No
Records policyVI 14Yes
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY23End FY23
Cash and savingsLn 1–2$46K$89K
Land, buildings, equipmentLn 10c$3.4M$3.4M
Total assetsLn 16$3.4M$3.5M
LiabilitiesLn 26$0$0
Net assetsLn 32$3.4M$3.5M
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Grants to domestic organizationsLn 1$38K$38K
Other salaries and wagesLn 7$14K$14K
Payroll taxesLn 10$2K$2K
Accounting feesLn 11c$910$910
Advertising and promotionLn 12$26K$26K
Office expensesLn 13$12K$12K
OccupancyLn 16$96K$96K
Conferences, conventions and meetingsLn 19$2K$2K
InterestLn 20$1K$1K
InsuranceLn 23$12K$12K
Other expenses (24a–d)Ln 24$656K$173K$483K
All other expensesLn 24e$0
Total functional expensesLn 25$860K$150K$189K$521K

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2025 Latest $655K$643K$13K$3.5M 990 PDF
FY2024 $808K$751K$57K$3.5M 990 PDF
FY2023 Viewing $706K$860K−$154K$3.5M 990 PDF
FY2022 $785K$744K$41K$3.4M 990 PDF
FY2021 $714K$704K$10K$79K 990 PDF
FY2020 $404K$216K$188K$3.4M 990 PDF

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Schedules filed Part IV

III · Programs R · Related orgs G · Fundraising L · Interested persons I · Grants A · Public support O · Explanations
See the full FY2023 990 (6 parts)
Part I · Summary $706,165 revenue, 12 lines filed
I-8 Contributions and grantsPrior year $68,812$50,015
I-9 Program service revenue$0
I-10 Investment income$0
I-11 Other revenuePrior year $715,911$656,150
I-12 Total revenuePrior year $784,723$706,165
I-13 Grants and similar amounts paidPrior year $43,203$38,330
I-14 Benefits paid to members$0
I-15 Salaries and benefitsPrior year $5,980$15,844
I-16a Professional fundraising fees$0
I-17 Other expensesPrior year $694,639$806,017
I-18 Total expensesPrior year $743,822$860,191
I-19 Revenue less expensesPrior year $40,901−$154,026
Part VI · Governance 14 of 14 board members independent, 3 to look at
VI-1a Voting members of the governing body14
VI-1b Independent voting members14
VI-12a Written conflict of interest policyNo
VI-13 Written whistleblower policyNo
VI-15a Process for setting top official's payNo
VI-2 Family or business relationship among officers or directorsNo
VI-14 Document retention and destruction policyYes
Part VIII · Statement of revenue $706,165 across 3 lines filed
Lines not itemized here account for $656,150 of total revenue; see the IRS return.
VIII-1f All other contributions, gifts and grants$50,015
VIII-1h Total contributions, gifts and grants$50,015
VIII-12 Total revenueRelated to mission $0 · Unrelated business $0 · Excluded from tax $0$706,165
Part IX · Statement of functional expenses $860,191 across 12 lines filed
IX-1 Grants to domestic organizationsPrograms $38,330$38,330
IX-7 Other salaries and wagesManagement $13,978$13,978
IX-10 Payroll taxesManagement $1,866$1,866
IX-11c Accounting feesPrograms $910$910
IX-12 Advertising and promotionFundraising $25,674$25,674
IX-13 Office expensesPrograms $11,790$11,790
IX-16 OccupancyPrograms $95,960$95,960
IX-19 Conferences, conventions and meetingsPrograms $2,142$2,142
IX-20 InterestPrograms $1,029$1,029
IX-23 InsuranceFundraising $12,099$12,099
IX-24 Other expenses (24a–d)Management $173,306 · Fundraising $483,107$656,413
IX-24e All other expenses$0
IX-25 Total functional expensesPrograms $150,161 · Management $189,150 · Fundraising $520,880$860,191
Part X · Balance sheet $3,477,641 assets, 9 lines filed
X-1 Cash, non-interest-bearingStart of year $46,006$86,615
X-2 Savings and temporary cash investmentsStart of year $352$2,500
X-10c Land, buildings and equipment, netStart of year $3,388,526$3,388,526
X-16 Total assetsStart of year $3,434,884$3,477,641
X-26 Total liabilitiesStart of year $0$0
X-27 Net assets without donor restrictionsStart of year $0$0
X-28 Net assets with donor restrictionsStart of year $0$0
X-32 Total net assets or fund balancesStart of year $3,434,884$3,477,641
X-33 Total liabilities and net assetsStart of year $3,434,884$3,477,641
Part XI · Reconciliation of net assets $3,477,641 net assets at year end
XI-1 Total revenue$706,165
XI-2 Total expenses$860,191
XI-3 Revenue less expenses−$154,026
XI-4 Net assets at start of year$3,434,884
XI-10 Net assets at end of year$3,477,641

Form 990 e-file (XML) FY2023 from the IRS · Classification, formation year and address from the IRS Business Master File

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