Middletown Community Foundation

Tax-deductible

Middletown, OH501(c)(3)Since 1976Foundations & GrantmakersEIN 31-0898380Revenue $2.8M in FY2025

On file with the IRSmcfoundation.org300 N Main St Ste 300, 45042-1903 · Middletown, OHTax-exempt since Apr 1977Publicly supported charity — 170(b)(1)(A)(vi)

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To secure permanent and growing assets for the area's changing needs.

501(c)(3) charity; gifts are tax-deductible.
78¢ of each $1 spent went to programs.
Run by 67 volunteers and 3 employees.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX · People: Part I, lines 5–6

Before you give

FY2025 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2025
latest Form 990
Looks good: the latest return is for FY2025, 1 tax year back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
3 of 6
filings with a surplus
Average surplus $1.1M a year · 29% of revenue · last 6 filings
Worth a look: a surplus in 3 of the last 6 filings.
Pt I · Ln 19 · 6 filings
Spent on programs
78%
of spending
Looks good: 78% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Pay to officers and key staff
$152K
to officers and key staff · 5% of spending
Top officer’s pay higher than 64% of similar orgs
Looks good: pay to officers and key staff is 5% of spending; 15% or less.
Pt VII · Sec A
Cash reserves
1 mo
of spending, in cash
Fine: 1.0 months of spending in cash; 1 to 3.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
1
named funder · $5K
Fine: 1 funder names it on their filings; under 3.
Funders’ Sch. I, 990-PF
Liabilities
$9.0M
18% of total assets
Looks good: liabilities are 18% of assets; 50% or less.
Pt X · Ln 26
Independent board members
19
of 19 voting members
Looks good: 19 of 19 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$2.8M
-68% vs prior year
Spent
$2.9M
To programs
78%
Net assets
$41.4M
By yearFY2020–FY2025
Revenue
$2.8M
FY2025▼ -68%
Tap a bar for its year
Revenue by fiscal year
FY2020$2.6M
FY2021$4.3M
FY2022$2.2M
FY2023$2.2M
FY2024$8.8M
FY2025$2.8M
Expenses
$2.9M
FY2025▲ +26%
Tap a bar for its year
Expenses by fiscal year
FY2020$2.4M
FY2021$2.9M
FY2022$2.9M
FY2023$2.7M
FY2024$2.3M
FY2025$2.9M
Net assets
$41.4M
FY2025▲ +13%
Tap a bar for its year
Net assets by fiscal year
FY2020$35.9M
FY2021$40.6M
FY2022$33.3M
FY2023$34.2M
FY2024$36.8M
FY2025$41.4M

From the FY2025 Form 990 · figures checked against the IRS filing · see the original

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Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2025. IRS ruling in Apr 1977.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

78 cents of each dollar spent went to programs.

Program services 78% · $2.3M Management & general 19% · $541K Fundraising 4% · $104K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

20 people listed on the 990; $152K paid to officers and key staff.

Part VII, Section A · reportable compensation
Executive Di
$152,250Pt VII · Sec A
$0Pt VII · Sec A
Trustee
$0Pt VII · Sec A
Secretary
$0Pt VII · Sec A
Vice Chair
$0Pt VII · Sec A
$0Pt VII · Sec A
$0Pt VII · Sec A
$0Pt VII · Sec A

Sarah Nathan’s $152K as Executive Di is at the 64th percentile of top reported officer pay among 1690 $1–10M philanthropy & grantmaking nonprofits. Peer set: organizations in the same NTEE major field of work and revenue-size band, compared on each org’s own highest-paid officer/key-employee, from Form 990 Part VII / 990-PF Part VIII. Descriptive placement, not a verdict on whether the pay is appropriate.

Compensation history total reportable pay by year · 2 named individuals · Part VII

NameFY2025FY2024FY2023FY2022FY2021FY2020
Sarah Nathan$152,250$148,616$138,163$146,139——
Barnett Traci———$13,009$145,000$137,641

Total reportable compensation (Form 990 Part VII column D / Schedule J column E) by filing year, matched by name within this organization. The Schedule J base / bonus / deferred breakdown is not parsed into this dataset.

See Middletown Community Foundation executive salaries →

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aYes

Programs and updates

Builds and manages lasting funds to meet community needs.

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Provided by the organization

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2 programs · $2.3M · in their own filed words · FY2025
01

Receive, manage and distribute charitable gifts on behalf of donors to support local charities; support community programs and projects with charitable grants; teach philantrophy to teenage members of the youth advisory council.

$1.8Mprogram expense
02

Award scholarships and academic awards to high school students and adults returning to college. The organization granted 238 scholarships.

$442Kprogram expense

Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · received and paid
Grants received · FY2025
Total grants receivedfrom 1 funder$5K
Grants paid · 330 grants · $10.7M · 2020–2025
Unitemized GrantFY2025$423,848
Butler County Educational ServicesFY2025$244,110
Miami UniversityOH · FY2025$158,149
Middletown Fine Arts CenterOH · FY2025$57,444
Edgewood City SchoolsFY2025$33,500
Middletown City SchoolsFY2025$30,135
Community Action for Recovery andFY2025$22,000
The Hospice of Dayton INCOH · FY2025$21,100
Bulls Run ArboretumOH · FY2025$20,544
Lead TrainingOH · FY2025$20,000
4c for ChildrenOH · FY2025$20,000
See all 330 grants →

By the numbers

The FY2025 990, line by line.

1The main four
Money inPt VIII
$2.8M
Ln 12
Investment incomeLn 3$1.7M
Gifts and grantsLn 1h$1.0M
Fees for servicesLn 2g$93K
Money outPt IX
$2.9M
Ln 25
Programscol B$2.3M
Managementcol C$541K
Fundraisingcol D$104K
Owns and owesPt X
$41.4M
net assets · Ln 32
Cash and savingsLn 1–2$250K
Total assetsLn 16$50.4M
LiabilitiesLn 26$9.0M
PeoplePt VI, VII
20
listed · VII A
PaidVII A1
Voting boardVI 1a19
IndependentVI 1b19
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$1.0M
Noncash giftsLn 1g$62K
Fees for servicesLn 2g$93K
Investment incomeLn 3$1.7M
Gains on assetsLn 7$707K
Total revenueLn 12$2.8M
Assets in detailPt X, end of year
CashLn 1$170K
SavingsLn 2$80K
Cash and savings togetherLn 1–2$250K
InvestmentsLn 11–13$49.9M
Other assetsLn 15$184K
Total assetsLn 16$50.4M
LiabilitiesLn 26$9.0M
Net assetsLn 32$41.4M
OperationsPt I, VI
EmployeesI 53
VolunteersI 667
Fiscal year endsHeaderDecember
Conflict-of-interest policyVI 12aYes
Whistleblower policyVI 13Yes
Records policyVI 14Yes
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY25End FY25
Cash and savingsLn 1–2$676K$250K
InvestmentsLn 11–13$43.3M$49.9M
Total assetsLn 16$44.1M$50.4M
LiabilitiesLn 26$7.4M$9.0M
Net assetsLn 32$36.8M$41.4M
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Grants to domestic organizationsLn 1$1.8M$1.8M
Grants to domestic individualsLn 2$424K$424K
Pay of current officers, directors and key staffLn 5$163K$33K$98K$33K
Other salaries and wagesLn 7$126K$25K$75K$25K
Pension plan contributionsLn 8$8K$2K$5K$2K
Other employee benefitsLn 9$22K$4K$13K$4K
Payroll taxesLn 10$22K$4K$13K$4K
Accounting feesLn 11c$24K$24K
Investment management feesLn 11f$143K$143K
Other fees for servicesLn 11g$66K$2K$62K$2K
Advertising and promotionLn 12$27K$266$13K$13K
Office expensesLn 13$25K$5K$15K$5K
OccupancyLn 16$47K$12K$24K$12K
TravelLn 17$932$187$559$186
Conferences, conventions and meetingsLn 19$19K$1K$16K$1K
Depreciation, depletion and amortizationLn 22$151$30$30$91
InsuranceLn 23$10K$2K$6K$2K
Other expenses (24a–d)Ln 24$36K$2K$34K
Total functional expensesLn 25$2.9M$2.3M$541K$104K

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2025 Latest Viewing $2.8M$2.9M−$95K$41.4M 990 PDF
FY2024 $8.8M$2.3M$6.5M$36.8M 990 PDF
FY2023 $2.2M$2.7M−$494K$34.2M 990 PDF
FY2022 $2.2M$2.9M−$741K$33.3M 990 PDF
FY2021 $4.3M$2.9M$1.4M$40.6M 990 PDF
FY2020 $2.6M$2.4M$110K$35.9M 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash
See the full FY2025 990 (6 parts)
Part I · Summary $2,824,696 revenue, 12 lines filed
I-8 Contributions and grantsPrior year $1,168,581$1,032,181
I-9 Program service revenuePrior year $89,922$92,895
I-10 Investment incomePrior year $7,558,403$1,699,620
I-11 Other revenuePrior year $2,750$0
I-12 Total revenuePrior year $8,819,656$2,824,696
I-13 Grants and similar amounts paidPrior year $1,687,944$2,182,449
I-14 Benefits paid to members$0
I-15 Salaries and benefitsPrior year $328,773$339,662
I-16a Professional fundraising fees$0
I-17 Other expensesPrior year $294,453$397,690
I-18 Total expensesPrior year $2,311,170$2,919,801
I-19 Revenue less expensesPrior year $6,508,486−$95,105
Part VI · Governance 19 of 19 board members independent, no flags
VI-1a Voting members of the governing body19
VI-1b Independent voting members19
VI-2 Family or business relationship among officers or directorsNo
VI-12a Written conflict of interest policyYes
VI-13 Written whistleblower policyYes
VI-14 Document retention and destruction policyYes
VI-15a Process for setting top official's payYes
Part VIII · Statement of revenue $2,824,696 across 8 lines filed
VIII-1b Membership dues$51,925
VIII-1f All other contributions, gifts and grants$980,256
VIII-1g Noncash contributions (included above)$61,822
VIII-1h Total contributions, gifts and grants$1,032,181
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $92,895$92,895
VIII-3 Investment incomeRelated to mission $992,730$992,730
VIII-7 Net gain or loss on sales of assetsRelated to mission $706,890$706,890
VIII-12 Total revenueRelated to mission $1,792,515$2,824,696
Part IX · Statement of functional expenses $2,919,801 across 18 lines filed
IX-1 Grants to domestic organizationsPrograms $1,758,601$1,758,601
IX-2 Grants to domestic individualsPrograms $423,848$423,848
IX-5 Pay of current officers, directors and key staffPrograms $32,582 · Management $97,744 · Fundraising $32,581$162,907
IX-7 Other salaries and wagesPrograms $25,137 · Management $75,411 · Fundraising $25,137$125,685
IX-8 Pension plan contributionsPrograms $1,500 · Management $4,504 · Fundraising $1,502$7,506
IX-9 Other employee benefitsPrograms $4,400 · Management $13,199 · Fundraising $4,400$21,999
IX-10 Payroll taxesPrograms $4,313 · Management $12,939 · Fundraising $4,313$21,565
IX-11c Accounting feesManagement $23,741$23,741
IX-11f Investment management feesManagement $143,038$143,038
IX-11g Other fees for servicesPrograms $1,870 · Management $61,817 · Fundraising $1,871$65,558
IX-12 Advertising and promotionPrograms $266 · Management $13,021 · Fundraising $13,287$26,574
IX-13 Office expensesPrograms $5,094 · Management $14,945 · Fundraising $5,096$25,135
IX-16 OccupancyPrograms $11,789 · Management $23,580 · Fundraising $11,791$47,160
IX-17 TravelPrograms $187 · Management $559 · Fundraising $186$932
IX-19 Conferences, conventions and meetingsPrograms $1,350 · Management $16,335 · Fundraising $1,350$19,035
IX-22 Depreciation, depletion and amortizationPrograms $30 · Management $30 · Fundraising $91$151
IX-23 InsurancePrograms $2,065 · Management $6,197 · Fundraising $2,066$10,328
IX-24 Other expenses (24a–d)Programs $1,928 · Management $34,110$36,038
IX-25 Total functional expensesPrograms $2,274,960 · Management $541,170 · Fundraising $103,671$2,919,801
Part X · Balance sheet $50,377,316 assets, 13 lines filed
X-1 Cash, non-interest-bearingStart of year $675,523$170,027
X-2 Savings and temporary cash investments$79,673
X-11 Publicly traded securitiesStart of year $43,270,576$49,943,951
X-15 Other assetsStart of year $198,742$183,665
X-16 Total assetsStart of year $44,144,992$50,377,316
X-17 Accounts payable and accrued expensesStart of year $4,753$21,055
X-18 Grants payableStart of year $1,000$7,000
X-25 Other liabilitiesStart of year $28,628$33,102
X-26 Total liabilitiesStart of year $7,369,399$9,003,680
X-27 Net assets without donor restrictionsStart of year $15,807,288$17,717,266
X-28 Net assets with donor restrictionsStart of year $20,968,305$23,656,370
X-32 Total net assets or fund balancesStart of year $36,775,593$41,373,636
X-33 Total liabilities and net assetsStart of year $44,144,992$50,377,316
Part XI · Reconciliation of net assets $41,373,636 net assets at year end
XI-1 Total revenue$2,824,696
XI-2 Total expenses$2,919,801
XI-3 Revenue less expenses−$95,105
XI-4 Net assets at start of year$36,775,593
XI-5 Net unrealized gains (losses) on investments$4,721,059
XI-9 Other changes in net assets−$27,911
XI-10 Net assets at end of year$41,373,636

Form 990 e-file (XML) FY2025 from the IRS · Classification, formation year and address from the IRS Business Master File

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