Accounts Payable Coordinator (Part-time)

Working at Regis University As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students. Why Work at Regis?

Job Summary

Reporting directly to the Accounts Payable Manager, the Accounts Payable Coordinator plays a critical role in ensuring the accurate and timely processing of vendor payments, which directly supports the university's operational efficiency and financial integrity. By maintaining strong internal controls, upholding fiscal responsibility, and ensuring the continuity of essential services, this position contributes to the University's broader mission of delivering high-quality education and service to its students, faculty, and community partners.

The ideal candidate will possess excellent communication skills, be able to think critically to discern customer needs, and exhibit a meticulous attention to detail. Major Duties and Responsibilities: Invoice and Expense Processing Process invoices and expenses through the Chrome River accounting system for vendor and employee reimbursements, ensuring compliance with fiscal policies and accurate information, including: Invoice number, invoice date, fiscal year, dollar amount, and that the invoice is not a duplicate and budget manager approval. Maintain timely invoice payments by running pending invoice reports in Chrome River.

Apply judgment to resolve compliance issues and propose policy changes when necessary, consulting the Manager and Controller as needed. File System Management Oversee and maintain the accounts payable file system in SharePoint. Update accounts payable documentation to ensure prompt and organized access to information daily. Customer Service Provide excellent customer service by addressing inquiries from internal and external users regarding invoices, reimbursements, PCard expenses, and cash advances. Run departmental reports as requested and research vendor payment details (e.g., payment date and amount).

Support Accounts Payable Manager Maintain compliance with fiscal policies by handling manual entry for Blanket Purchase Orders (BPOs). Monitor and manage the Chrome River system, invoice email inbox, and PCard email inbox. Assist the AP Manager by managing these tasks, ensuring smooth and collaborative departmental operations. New Employee Support Assist new employees with purchasing card platforms by scheduling one-on-one sessions. Provide solutions via email, including screenshots, to guide employees in reconciling monthly purchasing card transactions. Working Conditions: This position is based in an office setting and follows the University’s standard business hours.

Required Qualifications: High School Diploma/GED required, or one year of Accounts Payable experience One year…

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