Permian Basin Fair & Exposition

Not tax-deductible

Odessa, TX501(c)(4)Since 1977EIN 75-1656376

Operation, maintenance and support of public fair, exposition and exhibits

83¢ of each $1 spent went to programs.
Run by 59 volunteers.
Mission: Form 990 Part I, line 1 · Programs: Part IX · People: Part I, lines 5–6

Before you give

FY2025 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(4)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
No
Donations are not tax-deductible
Worth a look: the IRS does not list gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2025
latest Form 990
Looks good: the latest return is for FY2025, 1 tax year back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
4 of 6
filings with a surplus
Average surplus $56K a year · 9% of revenue · last 6 filings
Fine: a surplus in 4 of the last 6 filings.
Pt I · Ln 19 · 6 filings
Spent on programs
83%
of spending
Looks good: 83% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Pay to officers and key staff
$28K
to officers and key staff · 4% of spending
Looks good: pay to officers and key staff is 4% of spending; 15% or less.
Pt VII · Sec A
Cash reserves
9 mo
of spending, in cash
Looks good: 9.0 months of spending in cash; 3 or more.
Pt X · Ln 1–2 · Pt I · Ln 18
Liabilities
$255
0.04% of total assets
Looks good: liabilities are 0% of assets; 50% or less.
Pt X · Ln 26
Independent board members
59
of 59 voting members
Looks good: 59 of 59 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$695K
-9% vs prior year
Spent
$757K
To programs
83%
Net assets
$713K
By yearFY2020–FY2025
Revenue
$695K
FY2025▼ -9%
Revenue by fiscal year
FY2020$70K
FY2021$666K
FY2022$714K
FY2023$754K
FY2024$764K
FY2025$695K
Expenses
$757K
FY2025▲ +9%
Expenses by fiscal year
FY2020$127K
FY2021$513K
FY2022$593K
FY2023$644K
FY2024$693K
FY2025$757K
Net assets
$713K
FY2025▼ -8%
Net assets by fiscal year
FY2020$317K
FY2021$472K
FY2022$593K
FY2023$704K
FY2024$776K
FY2025$713K

From the FY2025 Form 990 · see the original

Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2025. IRS ruling in Dec 1977.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

83 cents of each dollar spent went to programs.

Program services 83% · $627K Management & general 17% · $130K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

Who runs it and what they're paid

17 people listed on the 990; $28K paid to officers and key staff.

Part VII, Section A · reportable compensation
Admin Assistant
$27,601Pt VII · Sec A
Treasurer
$0Pt VII · Sec A
President
$0Pt VII · Sec A
President-Elect
$0Pt VII · Sec A
Assistant Treasurer
$0Pt VII · Sec A
$0Pt VII · Sec A
Immediate Past President
$0Pt VII · Sec A
Advertising and Promotion
$0Pt VII · Sec A

Compensation history total reportable pay by year · 2 named individuals · Part VII

NameFY2025FY2022FY2021FY2020
Chelli Evans$27,601$10,800$13,500$11,800
Don Thorn—$10,800$13,500$11,800

Total reportable compensation (Form 990 Part VII column D / Schedule J column E) by filing year, matched by name within this organization. The Schedule J base / bonus / deferred breakdown is not parsed into this dataset.

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2Yes
  • Top official's pay set by an independent reviewPt VI · Ln 15aNo

Programs and updates

Operates and maintains public fairs, expositions, and exhibits for community enjoyment.

Provided by the organization

This section is blank until Permian Basin Fair & Exposition claims this page.

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1 program service account for $627K of program spending, described in the organization's own filed words · FY2025.
01

Operation, maintenance and support of a public fair, exposition, and exhibit.

$627Kprogram expense

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By the numbers

The FY2025 990, line by line.

1The main four
Money inPt VIII
$695K
Ln 12
Fees for servicesLn 2g$558K
Gifts and grantsLn 1h$137K
Money outPt IX
$757K
Ln 25
Programscol B$627K
Managementcol C$130K
Owns and owesPt X
$713K
net assets · Ln 32
Cash and savingsLn 1–2$570K
Total assetsLn 16$714K
LiabilitiesLn 26$255
PeoplePt VI, VII
17
listed · VII A
PaidVII A1
Voting boardVI 1a59
IndependentVI 1b59
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$137K
Government grantsLn 1e$100K
Fees for servicesLn 2g$558K
Total revenueLn 12$695K
Assets in detailPt X, end of year
CashLn 1$569K
SavingsLn 2$1K
Cash and savings togetherLn 1–2$570K
Land, buildings, equipmentLn 10c$135K
Total assetsLn 16$714K
LiabilitiesLn 26$255
Net assetsLn 32$713K
OperationsPt I, VI
EmployeesI 50
VolunteersI 659
Fiscal year endsHeaderDecember
Conflict-of-interest policyVI 12aYes
Whistleblower policyVI 13Yes
Records policyVI 14Yes
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY25End FY25
Cash and savingsLn 1–2$630K$570K
Land, buildings, equipmentLn 10c$140K$135K
Total assetsLn 16$776K$714K
LiabilitiesLn 26$513$255
Net assetsLn 32$776K$713K
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Other salaries and wagesLn 7$32K$0$32K$0
Payroll taxesLn 10$188$0$188$0
Accounting feesLn 11c$9K$0$9K$0
Advertising and promotionLn 12$135K$135K$0$0
Office expensesLn 13$11K$11K$0$0
OccupancyLn 16$97K$30K$66K$0
TravelLn 17$0$0$0$0
Conferences, conventions and meetingsLn 19$4K$0$4K$0
Depreciation, depletion and amortizationLn 22$5K$5K$0$0
InsuranceLn 23$20K$20K$0$0
Other expenses (24a–d)Ln 24$30K$17K$13K$0
All other expensesLn 24e$416K$409K$7K$0
Total functional expensesLn 25$757K$627K$130K$0

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2025 Latest Viewing $695K$757K−$62K$713K 990 PDF
FY2024 $764K$693K$72K$776K 990 PDF
FY2023 $754K$644K$111K$704K 990 PDF
FY2022 $714K$593K$122K$593K 990 PDF
FY2021 $666K$513K$153K$472K 990 PDF
FY2020 $70K$127K−$58K$317K 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash
See the full FY2025 990 (4 parts)
Part VIII · Statement of revenue $694,921 across 6 lines filed
VIII-1b Membership dues$1,475
VIII-1e Government grants$100,000
VIII-1f All other contributions, gifts and grants$35,026
VIII-1h Total contributions, gifts and grants$136,501
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Unrelated business $0 · Excluded from tax $0$558,420
VIII-12 Total revenueRelated to mission $558,420 · Unrelated business $0 · Excluded from tax $0$694,921
Part IX · Statement of functional expenses $757,038 across 12 lines filed
IX-7 Other salaries and wagesPrograms $0 · Management $31,600 · Fundraising $0$31,600
IX-10 Payroll taxesPrograms $0 · Management $188 · Fundraising $0$188
IX-11c Accounting feesPrograms $0 · Management $8,625 · Fundraising $0$8,625
IX-12 Advertising and promotionPrograms $134,837 · Management $0 · Fundraising $0$134,837
IX-13 Office expensesPrograms $10,738 · Management $0 · Fundraising $0$10,738
IX-16 OccupancyPrograms $30,398 · Management $66,423 · Fundraising $0$96,821
IX-17 TravelPrograms $0 · Management $0 · Fundraising $0$0
IX-19 Conferences, conventions and meetingsPrograms $0 · Management $3,987 · Fundraising $0$3,987
IX-22 Depreciation, depletion and amortizationPrograms $5,080 · Management $0 · Fundraising $0$5,080
IX-23 InsurancePrograms $19,785 · Management $0 · Fundraising $0$19,785
IX-24 Other expenses (24a–d)Programs $17,048 · Management $12,828 · Fundraising $0$29,876
IX-24e All other expensesPrograms $408,962 · Management $6,539 · Fundraising $0$415,501
IX-25 Total functional expensesPrograms $626,848 · Management $130,190 · Fundraising $0$757,038
Part X · Balance sheet $713,685 assets, 10 lines filed
X-1 Cash, non-interest-bearingStart of year $628,669$568,717
X-2 Savings and temporary cash investmentsStart of year $1,351$1,351
X-4 Accounts receivableStart of year $5,650$8,311
X-10c Land, buildings and equipment, netStart of year $140,386$135,306
X-16 Total assetsStart of year $776,056$713,685
X-17 Accounts payable and accrued expensesStart of year $513$255
X-26 Total liabilitiesStart of year $513$255
X-27 Net assets without donor restrictionsStart of year $775,543$713,430
X-32 Total net assets or fund balancesStart of year $775,543$713,430
X-33 Total liabilities and net assetsStart of year $776,056$713,685
Part XI · Reconciliation of net assets $713,430 net assets at year end
XI-1 Total revenue$694,921
XI-2 Total expenses$757,038
XI-3 Revenue less expenses−$62,117
XI-4 Net assets at start of year$775,543
XI-8 Prior period adjustments$4
XI-10 Net assets at end of year$713,430

Form 990 e-file (XML) FY2025 from the IRS · Classification, formation year and address from the IRS Business Master File

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