The Potomac School FY2020 filing

Tax-deductible

McLean, VA501(c)(3)Since 1907EducationEIN 54-0562160Revenue $52.8M in FY2020

On file with the IRSpotomacschool.org1301 Potomac School Rd, 22101-2350 · McLean, VATax-exempt since May 1931School — 170(b)(1)(A)(ii)

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At The Potomac School, we believe that intellectual development, love of learning, and strength of character are complementary, and equally essential, educational goals. With a firm commitment to our core values and a rigorous academic program, we prepare students to lead lives of purpose, achievement, and generosity of spirit.

501(c)(3) charity; gifts are tax-deductible.
82¢ of each $1 spent went to programs.
$1.9M paid to officers and key staff.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX · Pay: Part VII

Before you give

FY2020 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2025
latest Form 990
Looks good: the latest return is for FY2025, 1 tax year back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
6 of 6
filings with a surplus
Average surplus $6.7M a year · 11% of revenue · last 6 filings
Looks good: a surplus in 6 of the last 6 filings.
Pt I · Ln 19 · 6 filings
Spent on programs
82%
of spending
Looks good: 82% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Pay to officers and key staff
$1.9M
to officers and key staff · 4% of spending
Looks good: pay to officers and key staff is 4% of spending; 15% or less.
Pt VII · Sec A
Cash reserves
11 mo
of spending, in cash
Looks good: 11.3 months of spending in cash; 3 or more.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
4
named funders · $68K
Looks good: 4 funders name it on their filings; 3 or more.
Funders’ Sch. I, 990-PF
Liabilities
$85.0M
39% of total assets
Looks good: liabilities are 39% of assets; 50% or less.
Pt X · Ln 26
Independent board members
26
of 26 voting members
Looks good: 26 of 26 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$52.8M
Spent
$49.4M
To programs
82%
Net assets
$133.5M
By yearFY2020–FY2025
Revenue
$52.8M
FY2020
Tap a bar for its year
Revenue by fiscal year
FY2020$52.8M
FY2021$49.7M
FY2022$57.0M
FY2023$60.3M
FY2024$71.5M
FY2025$76.9M
Expenses
$49.4M
FY2020
Tap a bar for its year
Expenses by fiscal year
FY2020$49.4M
FY2021$48.2M
FY2022$53.8M
FY2023$56.3M
FY2024$57.7M
FY2025$62.3M
Net assets
$133.5M
FY2020
Tap a bar for its year
Net assets by fiscal year
FY2020$133.5M
FY2021$146.3M
FY2022$146.6M
FY2023$154.1M
FY2024$172.8M
FY2025$192.3M

From the FY2020 Form 990 (year ending June 2020) · figures checked against the IRS filing · see the original

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You’re viewing the FY2020 filing — not the latest on file. See the latest (FY2025) →

Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2025. IRS ruling in May 1931.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

82 cents of each dollar spent went to programs.

Program services 82% · $40.5M Management & general 13% · $6.5M Fundraising 5% · $2.3M

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

33 people listed on the 990; $1.9M paid to officers and key staff.

Part VII, Section A · reportable compensation · most recent filed roster (FY2019); the FY2020 filing did not itemize Part VII
Head of School
$671,223Pt VII · Sec A
$303,283Pt VII · Sec A
Assistant Head of School
$223,402Pt VII · Sec A
Director of Advancement
$221,413Pt VII · Sec A
Head of Middle School
$171,627Pt VII · Sec A
Head of Lower School
$162,477Pt VII · Sec A
Head of Upper School
$162,470Pt VII · Sec A
$0Pt VII · Sec A

John J Kowalik’s $1.1M as Head of School is at the 99th percentile of top reported officer pay among 3683 $10–100M education nonprofits. Peer set: organizations in the same NTEE major field of work and revenue-size band, compared on each org’s own highest-paid officer/key-employee, from Form 990 Part VII / 990-PF Part VIII. Descriptive placement, not a verdict on whether the pay is appropriate.

Compensation history total reportable pay by year · 8 named individuals · Part VII

NameFY2025FY2024FY2023FY2022FY2021FY2020
John J Kowalik$1,052,889$622,545$698,812$849,457$705,321$671,223
Dyana Conroy$383,832$402,732$362,089$325,204$327,945$303,283
Timothy Jaeger$275,867$303,100$269,525$240,635$250,170$223,402
Barbara Overstreet—$260,274$248,991$236,936$245,043$221,413
Donnette Echols$233,165$194,389$177,398———
Sarah Beck$216,282—————
Douglas McLane$204,762$180,727$178,760$171,362$176,981$162,470
John Mathews$185,212$194,234$194,878$192,875$186,128$171,627

Total reportable compensation (Form 990 Part VII column D / Schedule J column E) by filing year, matched by name within this organization. The Schedule J base / bonus / deferred breakdown is not parsed into this dataset.

See The Potomac School executive salaries →

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2Yes
  • Top official's pay set by an independent reviewPt VI · Ln 15aYes

Programs and updates

Educates students to foster intellectual growth, a love of learning, and strong character for purposeful lives.

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Provided by the organization

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2 programs · $40.5M · in their own filed words · FY2019
01

Providing education from kindergarten to the twelfth grade for approximately 1050 students.

$37.6Mprogram expense
02

Summer day camp and academic review.

$2.9Mprogram expense

Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · received and paid
Grants received · FY2025
Hyde FoundationFY2025$50K
Total grants receivedfrom 4 funders$68K
See all 4 funders →
Grants paid · 6 grants · $32.3M · 2019–2024
Unitemized GrantFY2024$5,704,329
Unitemized GrantFY2023$5,619,264
Unitemized GrantFY2022$5,817,219
Unitemized GrantFY2021$5,326,323
Unitemized GrantFY2020$5,188,654
Unitemized GrantFY2019$4,666,783

By the numbers

The FY2020 990, line by line.

1The main four
Money inPt VIII
$52.8M
Ln 12
Fees for servicesLn 2g$46.2M
Gifts and grantsLn 1h$5.2M
Investment incomeLn 3$815K
Money outPt IX
$49.4M
Ln 25
Programscol B$40.5M
Managementcol C$6.5M
Fundraisingcol D$2.3M
Owns and owesPt X
$133.5M
net assets · Ln 32
Cash and savingsLn 1–2$46.4M
Total assetsLn 16$218.5M
LiabilitiesLn 26$85.0M
PeoplePt VI, VII
33
listed · VII A
PaidVII A7
Voting boardVI 1a26
IndependentVI 1b26
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$5.2M
Noncash giftsLn 1g$912K
Fundraising eventsLn 1c$567K
Fees for servicesLn 2g$46.2M
Investment incomeLn 3$815K
Other incomeLn 4–11$511K
Gains on assetsLn 7$413K
Total revenueLn 12$52.8M
Assets in detailPt X, end of year
CashLn 1$300
SavingsLn 2$46.4M
Cash and savings togetherLn 1–2$46.4M
InvestmentsLn 11–13$33.9M
Land, buildings, equipmentLn 10c$108.9M
Other assetsLn 15$22.5M
Total assetsLn 16$218.5M
LiabilitiesLn 26$85.0M
Net assetsLn 32$133.5M
OperationsPt I, VI
EmployeesI 5520
VolunteersI 61,000
Fiscal year endsHeaderJune
Conflict-of-interest policyVI 12aYes
Whistleblower policyVI 13Yes
Records policyVI 14Yes
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY20End FY20
Cash and savingsLn 1–2$38.9M$46.4M
InvestmentsLn 11–13$39.4M$33.9M
Land, buildings, equipmentLn 10c$100.7M$108.9M
Total assetsLn 16$194.3M$218.5M
LiabilitiesLn 26$63.0M$85.0M
Net assetsLn 32$131.2M$133.5M
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Grants to domestic individualsLn 2$4.7M$4.7M
Pay of current officers, directors and key staffLn 5$868K$743K$86K$39K
Other salaries and wagesLn 7$21.4M$18.4M$2.1M$969K
Pension plan contributionsLn 8$1.5M$1.3M$197K$63K
Other employee benefitsLn 9$3.6M$3.0M$463K$149K
Payroll taxesLn 10$1.4M$1.2M$79K$60K
Legal feesLn 11b$179K$104K$55K$19K
Accounting feesLn 11c$67K$39K$21K$7K
Professional fundraising feesLn 11e$103K$103K
Investment management feesLn 11f$23K$23K
Other fees for servicesLn 11g$1.3M$851K$398K$65K
Advertising and promotionLn 12$117K$32K$17K$68K
Office expensesLn 13$643K$369K$159K$115K
Information technologyLn 14$705K$493K$192K$21K
OccupancyLn 16$1.7M$1.2M$483K$52K
TravelLn 17$220K$220K
Conferences, conventions and meetingsLn 19$391K$267K$25K$99K
InterestLn 20$1.3M$807K$426K$46K
Depreciation, depletion and amortizationLn 22$4.2M$2.6M$1.4M$150K
InsuranceLn 23$395K$272K$111K$12K
Other expenses (24a–d)Ln 24$4.3M$3.7M$343K$264K
All other expensesLn 24e$342K$314K$4K$24K
Total functional expensesLn 25$49.4M$40.5M$6.5M$2.3M

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2025 Latest $76.9M$62.3M$14.6M$192.3M 990 PDF
FY2024 $71.5M$57.7M$13.8M$172.8M 990 PDF
FY2023 $60.3M$56.3M$3.9M$154.1M 990 PDF
FY2022 $57.0M$53.8M$3.2M$146.6M 990 PDF
FY2021 $49.7M$48.2M$1.5M$146.3M 990 PDF
FY2020 Viewing $52.8M$49.4M$3.4M$133.5M 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash
See the full FY2020 990 (6 parts)
Part I · Summary $52,801,468 revenue, 12 lines filed
I-8 Contributions and grantsPrior year $7,562,979$5,225,882
I-9 Program service revenuePrior year $45,323,716$46,249,431
I-10 Investment incomePrior year $1,102,972$815,389
I-11 Other revenuePrior year $399,097$510,766
I-12 Total revenuePrior year $54,388,764$52,801,468
I-13 Grants and similar amounts paidPrior year $4,710,043$4,666,783
I-14 Benefits paid to membersPrior year $0$0
I-15 Salaries and benefitsPrior year $28,252,672$28,799,678
I-16a Professional fundraising feesPrior year $128,900$102,750
I-17 Other expensesPrior year $15,340,366$15,821,216
I-18 Total expensesPrior year $48,431,981$49,390,427
I-19 Revenue less expensesPrior year $5,956,783$3,411,041
Part VI · Governance 26 of 26 board members independent, 1 to look at
VI-1a Voting members of the governing body26
VI-1b Independent voting members26
VI-2 Family or business relationship among officers or directorsYes
VI-12a Written conflict of interest policyYes
VI-13 Written whistleblower policyYes
VI-14 Document retention and destruction policyYes
VI-15a Process for setting top official's payYes
Part VIII · Statement of revenue $52,801,468 across 10 lines filed
Lines not itemized here account for $102,052 of total revenue; see the IRS return.
VIII-1c Fundraising events$566,584
VIII-1f All other contributions, gifts and grants$4,659,298
VIII-1g Noncash contributions (included above)$911,776
VIII-1h Total contributions, gifts and grants$5,225,882
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $46,153,891 · Unrelated business $22,723$46,176,614
VIII-3 Investment incomeExcluded from tax $402,872$402,872
VIII-7 Net gain or loss on sales of assetsExcluded from tax $412,517$412,517
VIII-8 Net income from fundraising eventsExcluded from tax $361,337$361,337
VIII-11a-d Other revenue, itemized rows (sum of 11a–11d as filed)Excluded from tax $120,194$120,194
VIII-12 Total revenueRelated to mission $46,226,708 · Unrelated business $22,723 · Excluded from tax $1,326,155$52,801,468
Part IX · Statement of functional expenses $49,390,427 across 22 lines filed
IX-2 Grants to domestic individualsPrograms $4,666,783$4,666,783
IX-5 Pay of current officers, directors and key staffPrograms $742,578 · Management $86,048 · Fundraising $38,963$867,589
IX-7 Other salaries and wagesPrograms $18,377,991 · Management $2,062,918 · Fundraising $969,300$21,410,209
IX-8 Pension plan contributionsPrograms $1,276,655 · Management $197,298 · Fundraising $63,280$1,537,233
IX-9 Other employee benefitsPrograms $2,997,995 · Management $463,319 · Fundraising $148,602$3,609,916
IX-10 Payroll taxesPrograms $1,234,970 · Management $79,409 · Fundraising $60,352$1,374,731
IX-11b Legal feesPrograms $104,465 · Management $55,219 · Fundraising $19,202$178,886
IX-11c Accounting feesPrograms $39,389 · Management $20,821 · Fundraising $7,240$67,450
IX-11e Professional fundraising feesFundraising $102,750$102,750
IX-11f Investment management feesManagement $23,477$23,477
IX-11g Other fees for servicesPrograms $850,538 · Management $397,758 · Fundraising $64,532$1,312,828
IX-12 Advertising and promotionPrograms $31,972 · Management $16,900 · Fundraising $67,882$116,754
IX-13 Office expensesPrograms $369,217 · Management $158,802 · Fundraising $115,056$643,075
IX-14 Information technologyPrograms $492,704 · Management $191,833 · Fundraising $20,707$705,244
IX-16 OccupancyPrograms $1,166,042 · Management $482,743 · Fundraising $52,107$1,700,892
IX-17 TravelPrograms $219,594$219,594
IX-19 Conferences, conventions and meetingsPrograms $266,939 · Management $25,324 · Fundraising $98,975$391,238
IX-20 InterestPrograms $806,671 · Management $426,402 · Fundraising $46,026$1,279,099
IX-22 Depreciation, depletion and amortizationPrograms $2,629,013 · Management $1,389,681 · Fundraising $150,003$4,168,697
IX-23 InsurancePrograms $272,010 · Management $111,350 · Fundraising $12,019$395,379
IX-24 Other expenses (24a–d)Programs $3,669,585 · Management $343,110 · Fundraising $263,963$4,276,658
IX-24e All other expensesPrograms $313,886 · Management $4,362 · Fundraising $23,697$341,945
IX-25 Total functional expensesPrograms $40,528,997 · Management $6,536,774 · Fundraising $2,324,656$49,390,427
Part X · Balance sheet $218,505,222 assets, 20 lines filed
X-1 Cash, non-interest-bearingStart of year $300$300
X-2 Savings and temporary cash investmentsStart of year $38,861,228$46,421,942
X-3 Pledges and grants receivableStart of year $13,774,644$6,044,733
X-4 Accounts receivableStart of year $365,907$216,216
X-8 Inventories for sale or useStart of year $108,919$140,368
X-9 Prepaid expenses and deferred chargesStart of year $545,131$465,849
X-10c Land, buildings and equipment, netStart of year $100,737,509$108,862,639
X-12 Other securitiesStart of year $39,447,916$33,877,557
X-15 Other assetsStart of year $413,200$22,475,618
X-16 Total assetsStart of year $194,254,754$218,505,222
X-17 Accounts payable and accrued expensesStart of year $7,646,884$3,083,682
X-19 Deferred revenueStart of year $21,103,749$16,959,702
X-20 Tax-exempt bond liabilitiesStart of year $29,600,058$28,223,120
X-24 Unsecured notes and loans payableStart of year $1,787,428$10,695,800
X-25 Other liabilitiesStart of year $2,892,256$26,002,936
X-26 Total liabilitiesStart of year $63,030,375$84,965,240
X-27 Net assets without donor restrictionsStart of year $116,801,880$122,575,424
X-28 Net assets with donor restrictionsStart of year $14,422,499$10,964,558
X-32 Total net assets or fund balancesStart of year $131,224,379$133,539,982
X-33 Total liabilities and net assetsStart of year $194,254,754$218,505,222
Part XI · Reconciliation of net assets $133,539,982 net assets at year end
XI-1 Total revenue$52,801,468
XI-2 Total expenses$49,390,427
XI-3 Revenue less expenses$3,411,041
XI-4 Net assets at start of year$131,224,379
XI-5 Net unrealized gains (losses) on investments−$47,176
XI-9 Other changes in net assets−$1,048,262
XI-10 Net assets at end of year$133,539,982

Form 990 e-file (XML) FY2020 from the IRS · Classification, formation year and address from the IRS Business Master File

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