Co-Lab Projects FY2021 filing

Tax-deductible

Austin, TX501(c)(3)Arts & CultureEIN 45-3627986Revenue $135K in FY2021

On file with the IRSco-labprojects.org6818 Hergotz Ln, 78742-2434 · Austin, TXTax-exempt since Sep 2014Publicly supported charity — 170(b)(1)(A)(vi)

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Co-Lab Projects is an artist-run organization dedicated to providing resources, education, and exhibition space to artists that produce contemporary works of art, installation, and performance.

501(c)(3) charity; gifts are tax-deductible.
79¢ of each $1 spent went to programs.
$30K paid to officers and key staff.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX · Pay: Part VII

Before you give

FY2021 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2025
latest Form 990
Looks good: the latest return is for FY2025, 1 tax year back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
3 of 3
filings with a surplus
Average surplus $42K a year · 24% of revenue · last 3 filings
Looks good: a surplus in 3 of the last 3 filings.
Pt I · Ln 19 · 3 filings
Spent on programs
79%
of spending
Looks good: 79% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Pay to officers and key staff
$30K
to officers and key staff · 26% of spending
Worth a look: pay to officers and key staff is 26% of spending; over 20%.
Pt VII · Sec A
Cash reserves
14 mo
of spending, in cash
Looks good: 13.9 months of spending in cash; 3 or more.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
2
named funders · $27K
Fine: 2 funders name it on their filings; under 3.
Funders’ Sch. I, 990-PF
Liabilities
$344K
68% of total assets
Worth a look: liabilities are 68% of assets; over 65%.
Pt X · Ln 26
Independent board members
4
of 5 voting members
Looks good: 4 of 5 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$135K
-36% vs prior year
Spent
$117K
To programs
79%
Net assets
$161K
By yearFY2020–FY2025
Revenue
$135K
FY2021▼ -36%
Tap a bar for its year
Revenue by fiscal year
FY2020$210K
FY2021$135K
FY2022$81K
FY2023$133K
FY2024$177K
FY2025$185K
Expenses
$117K
FY2021▼ -26%
Tap a bar for its year
Expenses by fiscal year
FY2020$157K
FY2021$117K
FY2022Not on file
FY2023Not on file
FY2024Not on file
FY2025$129K
Net assets
$161K
FY2021▼ -11%
Tap a bar for its year
Net assets by fiscal year
FY2020$181K
FY2021$161K
FY2022$136K
FY2023$160K
FY2024$134K
FY2025$191K

From the FY2021 Form 990 · see the original

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You’re viewing the FY2021 filing — not the latest on file. See the latest (FY2025) →

Is it real?

Yes. Exemption reinstated (2014-05-15). Per the IRS revocation list. Latest filing on record: FY2025. IRS ruling in Sep 2014.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

79 cents of each dollar spent went to programs.

Program services 79% · $93K Management & general 15% · $18K Fundraising 5% · $6K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

5 people listed on the 990; $30K paid to officers and key staff.

Part VII, Section A · reportable compensation
President
$30,000Pt VII · Sec A
$0Pt VII · Sec A
Treasurer
$0Pt VII · Sec A
$0Pt VII · Sec A
$0Pt VII · Sec A

Sean Gaulager’s $42K as President is at the 37th percentile of top reported officer pay among 2216 $100K–1M arts & culture nonprofits. Peer set: organizations in the same NTEE major field of work and revenue-size band, compared on each org’s own highest-paid officer/key-employee, from Form 990 Part VII / 990-PF Part VIII. Descriptive placement, not a verdict on whether the pay is appropriate.

Compensation history total reportable pay by year · 4 named individuals · Part VII

NameFY2025FY2024FY2023FY2022FY2021FY2020
Sean Gaulager$42,000$43,100$30,000$30,500$30,000$32,500
Leslie Moody Castro$1,700—————
Christopher Burch$1,607—————
Vladimir Mejia—$600—$1,100—$900

Total reportable compensation (Form 990 Part VII column D / Schedule J column E) by filing year, matched by name within this organization. The Schedule J base / bonus / deferred breakdown is not parsed into this dataset.

See Co-Lab Projects executive salaries →

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aNo

Programs and updates

Supports artists creating contemporary art, installations, and performances with resources, education, and exhibition space.

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Provided by the organization

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1 program · $93K · in their own filed words · FY2021
01

Through collaboration and engagement, Co-Lab Projects encouraged artistic exploration and dialogue within the community.2021 programs included:* "will you meet me by the rivers edge" : Yeni Mao (Oct 2, 2021 Jan 15, 2022)* "9/11 Memorial: The 20 Year Anniversary" : Claude van Lingen (Sep 11, 2021 Sep 18, 2021)* "NI DE AQUI, NI DE ALLA" …

$93Kprogram expense

Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · received and paid
Grants received · FY2023
Total grants receivedfrom 2 funders$27K
Grants paid · 1 grant · $13K · 2021–2021
Unitemized GrantFY2021$12,986

By the numbers

The FY2021 990, line by line.

1The main four
Money inPt VIII
$135K
Ln 12
Gifts and grantsLn 1h$121K
Fees for servicesLn 2g$14K
Other incomeLn 4–11$475
Money outPt IX
$117K
Ln 25
Programscol B$93K
Managementcol C$18K
Fundraisingcol D$6K
Owns and owesPt X
$161K
net assets · Ln 32
Cash and savingsLn 1–2$136K
Total assetsLn 16$505K
LiabilitiesLn 26$344K
PeoplePt VI, VII
5
listed · VII A
PaidVII A1
Voting boardVI 1a5
IndependentVI 1b4
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$121K
Government grantsLn 1e$74K
Fees for servicesLn 2g$14K
Other incomeLn 4–11$475
Gains on assetsLn 7$0
Total revenueLn 12$135K
Assets in detailPt X, end of year
CashLn 1$136K
SavingsLn 2$0
Cash and savings togetherLn 1–2$136K
InvestmentsLn 11–13$0
Land, buildings, equipmentLn 10c$369K
Other assetsLn 15$0
Total assetsLn 16$505K
LiabilitiesLn 26$344K
Net assetsLn 32$161K
OperationsPt I, VI
EmployeesI 50
VolunteersI 610
Fiscal year endsHeaderDecember
Conflict-of-interest policyVI 12aNo
Whistleblower policyVI 13No
Records policyVI 14No
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY21End FY21
Cash and savingsLn 1–2$79K$136K
InvestmentsLn 11–13$0
Land, buildings, equipmentLn 10c$102K$369K
Total assetsLn 16$181K$505K
LiabilitiesLn 26$0$344K
Net assetsLn 32$181K$161K
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Grants to domestic organizationsLn 1$0
Grants to domestic individualsLn 2$13K$13K
Grants and assistance to foreign recipientsLn 3$0
Benefits paid to or for membersLn 4$0
Pay of current officers, directors and key staffLn 5$30K$12K$12K$6K
Pay of disqualified personsLn 6$0
Other salaries and wagesLn 7$0
Pension plan contributionsLn 8$0
Other employee benefitsLn 9$0
Payroll taxesLn 10$0
Management feesLn 11a$0
Legal feesLn 11b$0
Accounting feesLn 11c$500$500
Lobbying feesLn 11d$0
Professional fundraising feesLn 11e$0
Investment management feesLn 11f$0
Other fees for servicesLn 11g$21K$17K$4K
Advertising and promotionLn 12$0
Office expensesLn 13$0
Information technologyLn 14$709$709
RoyaltiesLn 15$0
OccupancyLn 16$0
TravelLn 17$0
Travel and entertainment for public officialsLn 18$0
Conferences, conventions and meetingsLn 19$0
InterestLn 20$18K$18K
Payments to affiliatesLn 21$0
Depreciation, depletion and amortizationLn 22$0
InsuranceLn 23$1K$1K
Other expenses (24a–d)Ln 24$33K$33K
All other expensesLn 24e$0
Total functional expensesLn 25$117K$93K$18K$6K

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2025 Latest $185K$129K$57K$191K 990 PDF
FY2024 $177K$134K 990 PDF
FY2023 $133K$160K 990 PDF
FY2022 $81K$136K 990 PDF
FY2021 Viewing $135K$117K$18K$161K 990 PDF
FY2020 $210K$157K$53K$181K 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash
See the full FY2021 990 (6 parts)
Part I · Summary $134,990 revenue, 12 lines filed
I-8 Contributions and grantsPrior year $209,705$120,717
I-9 Program service revenue$13,798
I-10 Investment income$0
I-11 Other revenue$475
I-12 Total revenuePrior year $209,705$134,990
I-13 Grants and similar amounts paid$12,986
I-14 Benefits paid to members$0
I-15 Salaries and benefitsPrior year $33,400$30,000
I-16a Professional fundraising fees$0
I-17 Other expensesPrior year $123,731$74,040
I-18 Total expensesPrior year $157,131$117,026
I-19 Revenue less expensesPrior year $52,574$17,964
Part VI · Governance 4 of 5 board members independent, 4 to look at
VI-1a Voting members of the governing body5
VI-1b Independent voting members4
VI-12a Written conflict of interest policyNo
VI-13 Written whistleblower policyNo
VI-14 Document retention and destruction policyNo
VI-15a Process for setting top official's payNo
VI-2 Family or business relationship among officers or directorsNo
Part VIII · Statement of revenue $134,990 across 11 lines filed
VIII-1e Government grants$73,745
VIII-1f All other contributions, gifts and grants$46,972
VIII-1h Total contributions, gifts and grants$120,717
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $13,798$13,798
VIII-3 Investment income$0
VIII-5 Royalties$0
VIII-6 Net rental income or loss$0
VIII-7 Net gain or loss on sales of assets$0
VIII-8 Net income from fundraising events$0
VIII-11a-d Other revenue, itemized rows (sum of 11a–11d as filed)Excluded from tax $475$475
VIII-12 Total revenueRelated to mission $13,798 · Excluded from tax $475$134,990
Part IX · Statement of functional expenses $117,026 across 31 lines filed
IX-1 Grants to domestic organizations$0
IX-2 Grants to domestic individualsPrograms $12,986$12,986
IX-3 Grants and assistance to foreign recipients$0
IX-4 Benefits paid to or for members$0
IX-5 Pay of current officers, directors and key staffPrograms $12,000 · Management $12,000 · Fundraising $6,000$30,000
IX-6 Pay of disqualified persons$0
IX-7 Other salaries and wages$0
IX-8 Pension plan contributions$0
IX-9 Other employee benefits$0
IX-10 Payroll taxes$0
IX-11a Management fees$0
IX-11b Legal fees$0
IX-11c Accounting feesManagement $500$500
IX-11d Lobbying fees$0
IX-11e Professional fundraising fees$0
IX-11f Investment management fees$0
IX-11g Other fees for servicesPrograms $16,998 · Management $3,604$20,602
IX-12 Advertising and promotion$0
IX-13 Office expenses$0
IX-14 Information technologyManagement $709$709
IX-15 Royalties$0
IX-16 Occupancy$0
IX-17 Travel$0
IX-18 Travel and entertainment for public officials$0
IX-19 Conferences, conventions and meetings$0
IX-20 InterestPrograms $17,954$17,954
IX-21 Payments to affiliates$0
IX-22 Depreciation, depletion and amortization$0
IX-23 InsuranceManagement $1,320$1,320
IX-24 Other expenses (24a–d)Programs $32,955$32,955
IX-24e All other expenses$0
IX-25 Total functional expensesPrograms $92,893 · Management $18,133 · Fundraising $6,000$117,026
Part X · Balance sheet $504,627 assets, 19 lines filed
X-1 Cash, non-interest-bearingStart of year $79,080$135,756
X-2 Savings and temporary cash investments$0
X-3 Pledges and grants receivable$0
X-4 Accounts receivable$0
X-8 Inventories for sale or use$0
X-9 Prepaid expenses and deferred charges$0
X-10c Land, buildings and equipment, netStart of year $101,839$368,871
X-11 Publicly traded securities$0
X-12 Other securities$0
X-13 Program-related investments$0
X-14 Intangible assets$0
X-15 Other assets$0
X-16 Total assetsStart of year $180,919$504,627
X-17 Accounts payable and accrued expenses$15,794
X-24 Unsecured notes and loans payable$78,300
X-26 Total liabilitiesStart of year $0$343,616
X-27 Net assets without donor restrictionsStart of year $180,919$161,011
X-32 Total net assets or fund balancesStart of year $180,919$161,011
X-33 Total liabilities and net assetsStart of year $180,919$504,627
Part XI · Reconciliation of net assets $161,011 net assets at year end
XI-1 Total revenue$134,990
XI-2 Total expenses$117,026
XI-3 Revenue less expenses$17,964
XI-4 Net assets at start of year$180,919
XI-8 Prior period adjustments−$37,872
XI-10 Net assets at end of year$161,011

Form 990 e-file (XML) FY2021 from the IRS · Classification, formation year and address from the IRS Business Master File

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