Crayons to Classrooms

Tax-deductible

Dayton, OH501(c)(3)Since 2007EducationEIN 26-1594574

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Secure and distribute school supplies at no cost to teachers of students in need.

501(c)(3) charity; gifts are tax-deductible.
91¢ of each $1 spent went to programs.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX

Before you give

FY2025 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2025
latest Form 990
Looks good: the latest return is for FY2025, 1 tax year back; within 2 tax years.
IRS e-file · Filing history
Surplus or deficit
3 of 6
filings with a surplus
Average deficit $46K a year · 1% of revenue · last 6 filings
Worth a look: a surplus in 3 of the last 6 filings.
Pt I · Ln 19 · 6 filings
Spent on programs
91%
of spending
Looks good: 91% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Cash reserves
1 mo
of spending, in cash
Fine: 1.3 months of spending in cash; 1 to 3.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
2
named funders · $18K
Fine: 2 funders name it on their filings; under 3.
Funders’ Sch. I, 990-PF
Liabilities
$81K
2% of total assets
Looks good: liabilities are 2% of assets; 50% or less.
Pt X · Ln 26
Independent board members
19
of 19 voting members
Looks good: 19 of 19 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$3.9M
-39% vs prior year
Spent
$3.8M
To programs
91%
Net assets
$4.5M
By yearFY2020–FY2025
Revenue
$3.9M
FY2025▼ -39%
Revenue by fiscal year
FY2020$3.4M
FY2021$4.1M
FY2022$2.8M
FY2023$6.0M
FY2024$6.4M
FY2025$3.9M
Expenses
$3.8M
FY2025▼ -37%
Expenses by fiscal year
FY2020$3.6M
FY2021$5.3M
FY2022$3.2M
FY2023$4.9M
FY2024$6.0M
FY2025$3.8M
Net assets
$4.5M
FY2025▲ +2%
Net assets by fiscal year
FY2020$4.5M
FY2021$3.4M
FY2022$3.0M
FY2023$4.1M
FY2024$4.4M
FY2025$4.5M

From the FY2025 Form 990 · figures checked against the IRS filing · see the original

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Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2025. IRS ruling in Mar 2008.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

91 cents of each dollar spent went to programs.

Program services 91% · $3.5M Management & general 4% · $170K Fundraising 5% · $173K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

21 people listed on the 990.

Part VII, Section A · reportable compensation
Board Chair
$0Pt VII · Sec A
Board Vice-Chair
$0Pt VII · Sec A
Secretary
$0Pt VII · Sec A
Treasurer
$0Pt VII · Sec A
Board Recorder
$0Pt VII · Sec A
Board Member
$0Pt VII · Sec A
$0Pt VII · Sec A
Board Member
$0Pt VII · Sec A

Steve Rubenstein’s $103K as Executive Director is at the 34th percentile of top reported officer pay among 3395 $1–10M education nonprofits. Peer set: organizations in the same NTEE major field of work and revenue-size band, compared on each org’s own highest-paid officer/key-employee, from Form 990 Part VII / 990-PF Part VIII. Descriptive placement, not a verdict on whether the pay is appropriate.

Compensation history total reportable pay by year · 1 named individual · Part VII

NameFY2023FY2022FY2021FY2020
Steve Rubenstein$103,187$94,053$92,971$92,637

Total reportable compensation (Form 990 Part VII column D / Schedule J column E) by filing year, matched by name within this organization. The Schedule J base / bonus / deferred breakdown is not parsed into this dataset.

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aYes

Programs and updates

Provide free school supplies to teachers of students facing hardship.

Provided by the organization

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1 program service account for $3.5M of program spending, described in the organization's own filed words · FY2025.
01

Crayons to classrooms distributes free school supplies through its teacher resource center. During the 20242025 school year, eligible teachers from 130 high-need schools and 13 childcare centers, identified based on national school lunch program guidelines, shop for free educational resources throughout the academic year.

$3.5Mprogram expense

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Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · funders on record
Grants received · FY2025
Total grants receivedfrom 2 funders$18K

By the numbers

The FY2025 990, line by line.

1The main four
Money inPt VIII
$3.9M
Ln 12
Gifts and grantsLn 1h$3.9M
Investment incomeLn 3$7K
Money outPt IX
$3.8M
Ln 25
Programscol B$3.5M
Managementcol C$170K
Fundraisingcol D$173K
Owns and owesPt X
$4.5M
net assets · Ln 32
Cash and savingsLn 1–2$403K
Total assetsLn 16$4.6M
LiabilitiesLn 26$81K
PeoplePt VI, VII
21
listed · VII A
PaidVII A0
Voting boardVI 1a19
IndependentVI 1b19
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$3.9M
Noncash giftsLn 1g$2.8M
Investment incomeLn 3$7K
Total revenueLn 12$3.9M
Assets in detailPt X, end of year
SavingsLn 2$403K
Cash and savings togetherLn 1–2$403K
InvestmentsLn 11–13$112K
Land, buildings, equipmentLn 10c$130K
Other assetsLn 15$17K
Total assetsLn 16$4.6M
LiabilitiesLn 26$81K
Net assetsLn 32$4.5M
OperationsPt I, VI
EmployeesI 50
VolunteersI 60
Fiscal year endsHeaderDecember
Conflict-of-interest policyVI 12aYes
Whistleblower policyVI 13Yes
Records policyVI 14Yes
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY25End FY25
Cash and savingsLn 1–2$253K$403K
InvestmentsLn 11–13$143K$112K
Land, buildings, equipmentLn 10c$56K$130K
Total assetsLn 16$4.6M$4.6M
LiabilitiesLn 26$114K$81K
Net assetsLn 32$4.4M$4.5M
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Management feesLn 11a$22K$7K$9K$6K
Accounting feesLn 11c$55K$55K
Other fees for servicesLn 11g$25K$25K
Office expensesLn 13$7K$6K$981
OccupancyLn 16$72K$61K$11K
Conferences, conventions and meetingsLn 19$21K$14K$7K
Depreciation, depletion and amortizationLn 22$41K$41K
Other expenses (24a–d)Ln 24$3.5M$3.3M$59K$166K
All other expensesLn 24e$14K$11K$3K
Total functional expensesLn 25$3.8M$3.5M$170K$173K

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2025 Latest Viewing $3.9M$3.8M$63K$4.5M 990 PDF
FY2024 $6.4M$6.0M$374K$4.4M 990 PDF
FY2023 $6.0M$4.9M$1.1M$4.1M 990 PDF
FY2022 $2.8M$3.2M−$387K$3.0M 990 PDF
FY2021 $4.1M$5.3M−$1.2M$3.4M 990 PDF
FY2020 $3.4M$3.6M−$204K$4.5M 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash
See the full FY2025 990 (4 parts)
Part VIII · Statement of revenue $3,861,503 across 5 lines filed
VIII-1f All other contributions, gifts and grants$3,854,630
VIII-1g Noncash contributions (included above)$2,793,198
VIII-1h Total contributions, gifts and grants$3,854,630
VIII-3 Investment incomeExcluded from tax $6,873$6,873
VIII-12 Total revenueRelated to mission $0 · Unrelated business $0 · Excluded from tax $6,873$3,861,503
Part IX · Statement of functional expenses $3,798,730 across 9 lines filed
IX-11a Management feesPrograms $6,981 · Management $8,975 · Fundraising $6,373$22,329
IX-11c Accounting feesManagement $55,400$55,400
IX-11g Other fees for servicesManagement $25,350$25,350
IX-13 Office expensesPrograms $6,236 · Fundraising $981$7,217
IX-16 OccupancyPrograms $60,667 · Management $11,395$72,062
IX-19 Conferences, conventions and meetingsPrograms $14,249 · Management $6,936$21,185
IX-22 Depreciation, depletion and amortizationPrograms $41,434$41,434
IX-24 Other expenses (24a–d)Programs $3,315,087 · Management $59,457 · Fundraising $165,601$3,540,145
IX-24e All other expensesPrograms $10,973 · Management $2,635$13,608
IX-25 Total functional expensesPrograms $3,455,627 · Management $170,148 · Fundraising $172,955$3,798,730
Part X · Balance sheet $4,593,077 assets, 15 lines filed
X-2 Savings and temporary cash investmentsStart of year $252,606$403,449
X-3 Pledges and grants receivableStart of year $295,234$149,207
X-8 Inventories for sale or useStart of year $3,756,223$3,772,838
X-9 Prepaid expenses and deferred chargesStart of year $14,475$7,919
X-10c Land, buildings and equipment, netStart of year $56,489$130,056
X-12 Other securitiesStart of year $143,262$112,462
X-15 Other assetsStart of year $41,541$17,146
X-16 Total assetsStart of year $4,559,830$4,593,077
X-17 Accounts payable and accrued expensesStart of year $72,892$63,561
X-25 Other liabilitiesStart of year $41,541$17,146
X-26 Total liabilitiesStart of year $114,433$80,707
X-27 Net assets without donor restrictionsStart of year $4,016,514$4,182,850
X-28 Net assets with donor restrictionsStart of year $428,883$329,520
X-32 Total net assets or fund balancesStart of year $4,445,397$4,512,370
X-33 Total liabilities and net assetsStart of year $4,559,830$4,593,077
Part XI · Reconciliation of net assets $4,512,370 net assets at year end
XI-1 Total revenue$3,861,503
XI-2 Total expenses$3,798,730
XI-3 Revenue less expenses$62,773
XI-4 Net assets at start of year$4,445,397
XI-9 Other changes in net assets$4,200
XI-10 Net assets at end of year$4,512,370

Form 990 e-file (XML) FY2025 from the IRS · Classification, formation year and address from the IRS Business Master File

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