Administrative Assistant

Buckner Children and Family Services Community: Buckner Children and Family Services Location: Beaumont, TX - Onsite Address: 6358 Phelan Blvd, Beaumont, TX 77706 Job Schedule : Full-Time We are seeking an Administrative Assistant to join our team. The Administrative Assistant serves in a strategic function at Buckner Children and Family Services to administer services through management of the established policies and procedures. Will also provide administrative support to the Regional Office Manager and other staff as assigned. Join our team and shine hope in the lives of others!

What you'll do: Provide administrative support to the facility Regional Office Manager and other leaders to maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Program Director’s phone in his/her absence and initiate follow-up as appropriate. Oversee the operations of the local office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Oversee the appearance of the Administration office.

Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence. Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks. Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times. Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office. Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables. Receive and acknowledge donations from donors; maintain timely and accurate donor gift records.

Assist with accurately and timely processing all employee transaction records according to Buckner policies and procedures. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. Receive, process, and distribute mail. Prepare outgoing mail; handle incoming and outgoing overnight deliveries. Review and accurately process mail, faxes, emails, and other correspondence in a timely manner. Responsible for supporting and representing Buckner at special events, activities and other assigned functions. Maintain petty cash fund in accordance with established policies and procedures.

What you ’ll bring : Requires understanding and ability to use simple arithmetic and grammar with accuracy. Equivalent to knowledge normally acquired through the completion of four years of high school. Requires ability to understand and carry out detailed oral and written instructions. High school diploma or G.E.D. required; Associate’s or Bachelor’s Degree preferred. Other Requirements Minimum 2 years prior office…

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