Executive Assistant to The CEO

ABOUT SHATTERPROOF Shatterproof is a national nonprofit working toward a world where addiction never defines or ends a life. Through evidence-based programs, advocacy, and public education, Shatterproof works to transform systems for tomorrow, support families today, and end stigma forever. Learn more at shatterproof.org. WHO SUCCEEDS AT SHATTERPROOF Shatterproof is in a period of transformative and rapid growth. We are building new systems, reimagining how work gets done, and creating more cross-functional alignment to accelerate our mission.

To thrive here, you should be energized by building, not just maintaining — and excited to bring structure, clarity, and innovation to evolving spaces. We're looking for team members who: Build systems and processes from the ground up and improve them continuously as we scale. Take ownership and act with a builder's mindset , bringing forward solutions rather than waiting for direction. Influence and collaborate across teams , shaping work through strong communication and relationship-building. Move quickly, learn fast, and adapt with resilience , especially in a high-growth, high-impact environment.

Are mission-driven and motivated to leave their mark on an organization working to reverse the addiction crisis.

Position summary

The Executive Assistant to the CEO is a highly trusted partner who will provide proactive, strategic, and administrative support to the Chief Executive Officer and, as needed, other members of the Executive Leadership Team (ELT). This role ensures the CEO can focus on high-impact priorities by managing schedules, coordinating communications, supporting internal and external engagements, and serving as a connector across the organization. Reporting directly to the Chief Executive Officer, the Executive Assistant plays a vital role in helping the CEO operate at peak effectiveness and lead the organization with clarity, intention, and efficiency.

This is a hybrid role based in the DC area, with roughly two days per week in our Metro Center office; days can vary depending on CEO and board meeting locations, and flexibility may be needed outside standard work hours. CORE RESPONSIBILITIES Executive Support Manage the CEO's complex calendar, ensuring strong alignment with priorities and thoughtful sequencing of meetings. Serve as gatekeeper, managing incoming requests and ensuring the CEO is prepared for all meetings. Draft and prepare briefing materials, agendas, talking points, and follow-up actions. Coordinate domestic travel and complete accurate and timely expense reporting.

Provide administrative support for key engagements, including board meetings, donor outreach, and strategic partnerships. Operational & Strategic Coordination Track, manage, and follow up on internal and external action items aligned with organizational goals. Lead end-to-end coordination of Board of Directors and Executive Committee meetings, including compiling agendas and meeting materials, coordinating board…

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