Undergraduate Collections Assistant (Work Study Only)

We value our students! If you see an open position that is right for you, we encourage you to apply! Position Title: Undergraduate Collections Assistant (Work Study) Location: Carnegie Museums of Natural History (Oakland), 4400 Forbes Ave, Pittsburgh PA, 15213 Department : Section of Mollusks (Malacology) Employment Duration: Monday, August 24th, 2026 – Monday, May 3rd, 2027 Reports To: Mollusks Collection staff Compensation: $11/hour Purpose: The Natural History Undergraduate Collection Assistant will aid collection managers in projects and tasks central to the organization and study of museum collections, research, and specimens.

Archival work will include reorganizing and digitizing section archives which consist of reports, field notes, archaeological site records, personnel files, correspondence, financial records, staff projects, exhibits documentation, and all other section documentation from the last 125 years. This work will require the physical reorganization of the archives space, digitization of paper and photo documents, and aiding in the creation of an archival access database using Microsoft Office applications. Collections assistants also perform duties and tasks in the scientific sections: organizing specimens, cataloging, lab work, etc.

Student workers will be assigned to projects aligned with their areas of study and academic foci adjacent to vertebrate paleontology, geology, mollusks, ornithology, environmental science, ecology, biology, herpetology, education, and other museum sections.

Responsibilities

Reorganizing archives or museum papers Scanning and populating databases Project planning Interaction with staff and visiting researchers Collections management tasks (organizing, numbering specimens, sorting materials) Qualifications Requirements: Students must qualify or be pre-approved for the Federal Work Study program Must be able to work 15 hours per week during the Fall 2026/Spring 2027 terms, with a general schedule of at least 5-10 hours a week Must be currently enrolled in an undergraduate program in a related field During museum registration and onboarding, the final candidate must obtain Pennsylvania Act 153 clearances, including Pennsylvania Child Abuse History Clearance, Pennsylvania State Police criminal history report, and FBI fingerprinting clearance Some positions may require ability to go up and down a ladder and to lift boxes and other materials up to 50lbs.

All positions may require extended periods of sitting or working at a computer Candidates should be self-starters, intensely detail-oriented, and adept at organizational skills. They must also be able to take direction successfully and work independently without constant supervision The successful candidate should have at least some undergraduate education in a related field such as anthropology, history, museum studies, archival studies, library and information systems, biology, ecology, environmental sciences. Previous experience with collection…

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