Administrative Executive Assistant

Job Summary

The Administrative Executive Assistant performs a wide range of administrative and office support activities to facilitate the efficient operation of the organization. Position reports directly to the Executive Program Director. Specifications Education : Associate degree; bachelor's degree preferred.

Experience

At least 1-2 years' experience in an office setting required-specifically healthcare, preferred. Experience taking minutes for professional meetings required. Computer skills and knowledge of relevant software and general experience working with technology required. Knowledge of the operation of standard office equipment required. 1-2 years of supervisory experience. Number and Type of Employees Supervised (optional) : 1- 3 Administrative Support Staff Licensure, Registry or Certification Required : None Key competencies: Must be proficient in Microsoft applications (Outlook, Word, PowerPoint, and Excel).

Must possess excellent skills in Communication (written and verbal), planning/organizing, prioritizing, problem assessment and solving, attention to detail and accuracy, flexibility, and adaptability. Proficient in providing excellent customer service and teamwork oriented. Must have a solid understanding of the importance of confidentiality. Immunizations: Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact. Ages of Patients Rendered Care: Neonate/Infant Early Childhood Adolescent Adult Geriatric All Age Groups Key Responsibilities : Provide direct administrative support to the Executive Program Director.

Through regular auditing, oversee the accuracy of personnel records as it relates to meeting regulatory requirements and the annual re-licensure process. Provides administrative support for Senior TLC Leadership including but not limited to assisting with the organization/printing of agenda materials and the taking/typing of meeting minutes from meetings as directed.

Supports the on-boarding and orienting process for new employees in order to maintain compliance with CMS and ADHC regulations Supports the Leadership team by overseeing/coordinating a workgroup to plan and implement Senior TLC’s annual all-staff training day, helping to ensure that annual regulatory staff training requirements are met, and beneficial training opportunities are made available. Serves as a liaison to Kintegra during HR related processes (terminations, job changes, etc.) Provides information to new and existing employees regarding Personnel Policies.

In collaboration with the Executive Program Director, assist with the oversight of submission of personnel records to NC DAAS for the annual NC ADHC licensure renewal. Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department Oversees the scheduling of conference room…

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