Grants Management Coordinator

Grants Management Coordinator 100% Remote within California; must reside in California Please submit a cover letter with your application. The Foundation for California Community Colleges generates and manages more than $200 million in annual revenue to support 116 California community colleges and the students they serve. The Resource Development Department leads this work, and the Resource Operations and Insights (ROI) unit within it develops and manages the systems, data, reports, and processes that ensure the organization delivers with excellence on its commitments to donors and funders.

This includes Salesforce content management, grant agreement compliance, revenue reporting to the Board of Directors and executives, and coordination across program and finance teams. The Grants Management Coordinator supports the full lifecycle of active grants within the ROI unit, focusing on grant contracting, reporting, data integrity, and cross-functional coordination. The coordinator manages the contracting process for new grant agreements, maintains accurate records in Salesforce, tracks deadlines and deliverables using Asana, prepares materials for funder reports, and coordinates with program and finance teams to meet grant requirements.

The ideal candidate is highly organized, detail-oriented, and motivated by collaborative work that supports the organization's mission and turns funding commitments into meaningful support for California community colleges and the students they serve. What You’ll Do Coordinate new grant agreements, from distributing award letters and organizing reviews to obtaining authorized signatures and recording progress in Salesforce. Help transition awarded grants into active management by identifying key agreement terms and preparing draft handoff materials. Track grant tasks, deadlines, and changes to scopes of work, budgets, and key dates in Asana; flag items that need attention.

Support funder reporting by gathering information and materials from program and finance colleagues. Keep grant records and shared resources organized across Salesforce, Asana, and SharePoint. Facilitate the transition of new grants from development and contracting to active grants management by collaborating with the grants development team on sync-up meeting materials, extracting key information from grant agreements, and preparing accurate first drafts of transition documents. Manage grants management workflow in Asana by tracking tasks, scheduling reminders, monitoring deadlines, and flagging revisions to scopes of work, budgets, and key dates for internal and external stakeholders.

Coordinate meetings and manage a shared inbox, including preparing materials, documenting decisions, routing questions, and following up on next steps. Contribute ideas that make grant management processes clearer and more efficient. Attributes for Success Experience supporting grants in a grants development, grants management, or related administrative setting…

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