Administrative and Operations Coordinator

Summary

Working under the direction of local management, the position provides support and programmatic assistance to meet SEIU’s Together We Rise goals, and to support the transformation of our Local. This position is responsible for senior level administrative work in support of various programs and overall organizational needs. This position is a senior administrative level confidential position providing confidential support to local management and may be assigned special projects by management staff, including organizing various components needed to initiate, run and conclude projects. In addition, this position may lead/direct clerical staff in various Local 1021 offices.

Location : Bay Area Primary Responsibilities and Duties: The Administrative/Operations Coordinator’s primary responsibility is to provide administrative and operational support to achieve our Vision for Power.

The Administrative/Operations Coordinator duties listed below are representative of the position: Member Support ▪ Provide administrative and technical assistance to union officers, union leaders and senior staff in support of the Local’s mission Prepare presentation materials Serve as administrative support for designated committees and workgroups Prepare correspondence, forms, newsletters, flyers and reports to assist in maintaining regular and effective communication with workers in assigned jurisdictions Work with union leadership to ensure effective meetings, sound fiscal practices, and good internal communication Arrange staff travel and provide logistical support Perform backup function for other administrative staff during vacation or other absences Technical Knowledge Responsible for proficiently using, educating, providing technical support to staff, and assisting on the adoption of the Local’s technology platforms Accurately review, enter and audit data into Unionware for tracking membership, contract management, grievances and organizing campaigns Perform specialized, technical duties required to support the specific responsibilities of the supervisor assigned Leadership Cultivate a learning culture by coaching and mentoring assigned staff to increase capacity Identify and promote new processes or procedures for working more efficiently and effectively General Operations Provide day-to-day general administrative support to union leadership Screen telephone calls and respond to routine and moderately complex inquiries to support Field and Program staff Support purchasing for the office, meetings, and retreats Support scheduling for all aspects of the recruiting process, including initial interviews, in-person interviews and reference checks Prepare interview materials and provide onsite coordination during interviews Assist in the coordination and participation in labor union activities such as encouraging non-members to become members by assisting with new member sign up and COPE campaigns Manage assigned facility responsibilities, such as vendor…

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