Deck Administrator

Mercy Ships is an international charity that brings hope and healing to the world’s forgotten poor through state-of-the-art hospital ships. Since 1978, our volunteer crew—made up of medical professionals and skilled workers from over 60 nations—has delivered free surgeries and medical care to over 2.8 million people in Sub-Saharan Africa, transforming lives one patient and one port at a time. Join our global team of over 3,000 volunteers and help us change lives daily. About this role The Deck Administrator is responsible to the Master/Captain for the general administration of the Deck department.

You will assist with duty schedules, tracking flag state certifications for our marine crew, and keep the Deck department organized and functioning like a well-oiled machine.

What you will contribute Quality, Health, Safety & Environment (QHSE) Follow all safety measures as defined in the company Safety Management Systems Participate in regular drills and join emergency teams as required by the Safety Officer Report non-conformities, accidents involving personnel or vessel, and hazardous occurrences to the Company Administrative Manage and send departmental correspondence Maintain general administrative duties, update records and ensure proper documentation for the Master Assist in compiling required documents, personnel lists and duty schedules, ensuring accuracy and accessibility for the Master and technical team Support the Chief Officer in staffing activities related to Day Crew, including assistance with day crew orientation, payroll processing, monthly schedule preparation, medical appointment coordination and attendance tracking Provide general administrative support to the Deck Department, including crew arrival/departure activities and transport, petty cash handling, muster list changes, assigned key inventory, safety training tracking, electronic file housekeeping, crew news and notices distribution, monthly work hour report coordination, office supply provision, training support and label making Prepare and post items to the Deck Department pages on Compass, including short stories and photographs featuring crew accomplishments and activities, policy announcements, and monthly work schedules Maintain office supplies and computer files diligently Mission Support Share in the support and furtherance of the Christian community through lifestyle and exhortation.

For This Role, You Will Need STCW Certifications Certificate of Proficiency in accordance with STCW VI/1 Basic Training Certificate of Proficiency in accordance with STCW VI/2-1 Crowd Management Certificate of Proficiency in accordance with STCW VI/6-1 Security Awareness Certificate of Examination in accordance with STCW I/9 Medical Fitness Mission and Community Supportive of Mercy Ships mission and vision and committed to its core values Work collaboratively with integrity and demonstrate accountability Able to live in and contribute to community life, requiring stable and healthy…

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