Events Data and Communications Coordinator

Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Events Data and Communications Coordinator Department Associate Director | Ceremonies and Events Office Compensation Range $4,732.00 - $4,972.00 CAD Monthly Posting End Date October 20, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position provides complex event and administrative support to the Protocol, Ceremonies & Events team on the coordination and execution of a variety of events on behalf of the President and/or the Chancellor. This position has a particular focus on data, including financial data, list coordination and event communications. The incumbent works flexibly and collaboratively within a high profile and high performing (busy) office. This position requires work outside regular hours and may include occasional evenings and weekends. Organizational Status Reports to the Associate Director and will receive work assignments from other M&P staff.

Work Performed Events Data and Administration Coordinates and provides general administrative support for events, either with an Events Lead or independently. Ability to coordinate work processes and establish work schedules/priorities when supporting event management staff with project-based and event-specific tasks for large scale special events. This may include researching recommending cost estimates, liaise with internal and external departments, coordinating meetings, minute taking and distribution, drafting event and briefing materials. Prepares complex event schedule, particularly as it relates to communications required for events.

Prepares and distributes general event planning information (function sheets, notifications). Responsible for creating and distributing invitations (including manipulating and compiling data for guest lists). Oversees inputting and maintaining contact & mailing lists as provided by and for the Protocol, Ceremonies and Events department Uses judgment, discretion and tact in responding to oral and written inquiries based on extensive knowledge of the organization and operations of the University in general, and the Protocol, Ceremonies and Events department in particular. Performs other related duties as related to the general business of the Protocol, Ceremonies and Events department.

Provides coverage and backfill for other administrative team members at the direction of the Senior Director or Associate Director. Event Communications Develops, proofreads and edits event collateral, such as print and…

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