Human Resources Coordinator

SUMMARY

DUTIES and RESPONSIBILITIES: This position is in the office Monday – Friday. Primarily supports Human Resources in the daily human resources responsibilities. This position also assists human resources team members and other home-office staff with general administrative tasks with a high level of technical ability and having an understanding of human resources and the ability to handle special projects. This position requires a high level of confidentiality, and a sense of urgency; must have high skills in office technology, attention to detail, presentation skills, and problem-solving. Must be very organized with attention to detail.

This position requires excellent customer service to assist with guiding employees through various human resources processes, answering questions, and ensuring all human resources functions are complying with local, state, and federal regulations including property management, construction, and assisted living compliance. Essential Functions and Work Duties: The following essential functions of this position are performed personally, in cooperation with the supervisor, and/or in coordination with other staff. Additional work functions and duties may be assigned.

Perform a variety of human resources functions and services to Nevada HAND Inc. and affiliates consistent with Human Resources policies and programs. Specific areas of Human Resources responsibility include, but are not limited to: PRE-EMPLOYMENT/ONBOARDING : New Hire Onboarding paperwork (create new hire packets, issue/collect completed packet from new hire, issue Work Card or Background paperwork, I-9, and email notification reg new hire). Creating electronic files for new hires in the v:drive and ADP. Ensure onboarding lunches are ordered with scheduled vendor. Send surveys using Survey Monkey to all new hires and assist with reports.

Make sure each employee has a signed job description on their employee file. With periodic audits of the file. Conduct new hire orientation and pre-employment testing prep work for new hires, including updating the onboarding slide deck and maintaining current and accurate orientation materials. Handle in-person Work Card and fingerprinting follow-up – (send monthly reports to depts, coordinate renewal with employees, issue work card and fingerprinting forms, update ADP as renewed work cards and fingerprinting are received). Maintain HR Event spreadsheet in Smartsheets. Provide HR event spreadsheet for review each month to the HR team huddle (first meeting of the month).

Collect ID & Vehicle Information from all new hires. Send out Introductory evaluations via Outlook Calendar to supervisors and update on the new hire, promotion, and transfer tracker. HRIS: Enter employee information and upload documents to employee files in ADP and HR Shared Drive. Monitor and upload all employee documents to employee files in ADP and HR Shared Drive that come from the HRAdmin email. Hire a finalist in ADP in preparation for…

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