Human Resources Assistant

Description Join a team that's been recognized as a Top Workplace four years in a row — 2023, 2024, 2025, and 2026! Via is hiring a Human Resources Assistant to assist with recruiting and hiring qualified candidates, supporting a seamless onboarding experience, and partnering with department team members across the organization to strengthen Via's workforce and employer brand. You will ENJOY the following when working at VIA: Consistent Monday-Friday 8:00am-4:00pm, 8:30am-4:30pm, or 9:00am-5:00pm schedule with weekends off! Medical, vision, and dental benefits at a minimal cost to the employee.

15 days (3 weeks) of paid vacation during your first year, increasing to 18 days after completing 1 year of employment. 9 paid Holidays. Including YOUR Birthday Holiday and a Floating Cultural Holiday! Via is committed to maintaining an inclusive workforce and believes that an atmosphere of mutual respect for each other’s differences adds quality to our services. Eligible employees may choose a paid day off, that is significant to them. 403(b) Retirement Savings Plan with discretionary annual contribution. Flexible Spending Account (FSA). Education assistance up to $5,000 per year for full-time employees.

Education

Incentive: Earn MORE when you obtain a degree or certification. Employee Assistance Program, which full-time employees are able to access on their first date of hire. The Employee Assistance Program provides additional support such as counseling, employee/family financial services, employee/family legal services, employee/family work-life services, etc. Casual work attire. Employee referral-bonus program. Special employee events such as raffles, work anniversary celebrations, recognition awards, and monthly celebration events. As a Human Resources Assistant you will: Review employment applications/resumes and conduct first level interviews for qualified applicants.

Coordinate and schedule first and second level interviews with the Human Resources Manager and hiring departments. Coordinate and schedule applicant interviews for second level interviews with hiring departments. Collaborate with hiring managers regarding hiring needs and second-level interviews. Follow-up with applicants regarding their application status. Conduct reference and background checks for candidates being considered for an offer of employment. Conduct pre-employment meetings and process clearances prior to new hire start date. Manage the onboarding process in the Human Resources Information System (HRIS) system for new hires.

This includes launching the event packet in accordance with position, ensuring completion of I-9 form, qualification information, payroll documents, and other information required for new employees to start employment. Ensure required clearances for new hires are processed; this includes Pennsylvania Access to Criminal History (PATCH), Motor Vehicle Report (MVR), Child Abuse clearance, National Sex Offender Registry (NSOR), FBI clearance, drug…

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