Senior Program Assistant

Job Title Senior Program Assistant Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8) Job Family Group Staff - Union Department Administration | School of Community and Regional Planning | Faculty of Applied Science Compensation Range $5,027.00 - $5,413.00 CAD Monthly Job End Date Ongoing Posting End Date October 21, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Senior Program Assistant, Student and Program Services provides complex administrative coordination for graduate and undergraduate programs and student services across the School of Community and Regional Planning (SCARP). The position brings together academic program administration, student support, recruitment, professional development and experiential learning activities, and accreditation and assessment support.

The incumbent coordinates program workflows, establishes administrative priorities and timelines, interprets academic requirements and established policies, and investigates and resolves non routine administrative issues affecting applicants, students, faculty and program partners. The position maintains accurate records, coordinates interdependent processes and develops administrative procedures to support consistent service across programs. The role supports SCARP’s graduate programs, the Joint Major in Urban Studies with Geography, and activities involving Go Global, the Vancouver Summer Program and Future Global Leaders.

Organizational Status Reports to the Administrator, School of Community and Regional Planning. Works closely with Program Chairs, graduate advisors, admissions committees, faculty, instructors, students and other School staff. Liaises with the Department of Geography, the Faculty of Graduate and Postdoctoral Studies, APSC Academic Services and Shared Services teams, and other University units to coordinate program processes and resolve administrative matters. Maintains operational relationships with alumni, internship providers, employers and community partners.

Work Performed Academic Program Administration and Student Support Coordinates complex graduate and undergraduate administrative workflows, including admissions, records, progression, graduation reviews, teaching assistant and curriculum administration. Establishes priorities, timelines and dependencies and follows through on outstanding actions. Investigates student concerns and non routine registration, progression and program issues. Reviews records, interprets academic requirements and policies, obtains relevant information and coordinates…

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