Payables Accounting Manager

At Holy Cross, we are focused on creating a world-class workforce by attracting and retaining employees dedicated to fostering a culture of professionalism, pride, mutual trust, and respect—one that values appreciation and recognition, empowering each of us to flourish both individually and collectively. We seek candidates who are inspired by our mission and values, and who are eager to make a meaningful difference on our campus. Learn more about Life at Holy Cross here. Responsible for providing professional accounting and tax services with a focus on strengthening policies, procedures and internal controls and improving customer service to the college community and external parties.

This role works closely with the Assistant Controller providing assistance in the performance of various functions in the financial processing for the college including the supervision of staff with a high volume workload to meet monthly, quarterly and annual deadlines. Assistance is also required with preparation of financial statements, reports, tax returns and other data in compliance with applicable laws, rules, regulations, policies, and higher education industry practices.

Job Description

Major Areas of Responsibility Manage, supervise and cross-train staff in the areas of accounts payable. Manage workload to complete work accurately and within established deadlines. Establish goals and objectives, mentor staff, and provide timely feedback to enhance professional development. Manage all aspects of the weekly payables process including payments made in various electronic forms and by check. Manage all aspects of the expense reporting processes within Workday, including employee reimbursements processed in various electronic forms.

Manage the monthly, quarterly and annual close process related to payables and liability accounts, ensuring that all transactions are reported timely and accurately and general ledger activity is reconciled accurately and timely. Coordinate and process one-off bulk payments for large groups (e.g., stipends, refunds, or event-related disbursements), managing relationships with departments across campus to ensure accurate and timely payment processing. Prepare work papers and gather documentation required for audit engagements and tax returns. Coordinate with internal staff and external auditors to meet all deadlines.

Monitor internal controls and implement improvements to strengthen the effectiveness and efficiency of internal controls. Assist with developing and documenting accounting policies and procedures. Perform accounting research, document conclusions, and assist in the implementation of new accounting rules and IRS regulations. Maintain the integrity of the vendor database working collaboratively with the procurement department. Identify and evaluate opportunities to leverage AI and automation tools to improve the efficiency and accuracy of accounts payable processes, such as invoice processing, data validation, and…

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