Pharmacist Administrative Assistant

CLASSIFICATION: Hourly, Non-Exempt LOCATION: Corporate JOB SUMMARY: The Administrative Assistant position assists the Pharmacist and pharmacy leadership with pharmaceutical operations, vaccine coordination, medication and supply ordering, inventory tracking, invoice processing, compliance documentation, and communication between pharmacy vendors, clinics, and internal departments. ACCOUNTABLE TO : Pharmacist JOB DUTIES: This role ensures the efficient coordination of pharmaceutical activities, assists in implementing operational initiatives, supports compliance with HRSA, OSHA, and other regulatory standards, and facilitates effective communication among leadership and clinic staff.

Providing administrative and clerical support to the Pharmacist and pharmacy leadership team. Assist with pharmaceutical ordering, vaccine ordering, and medical supply coordination for clinic and pharmacy operations. Tracking medication inventory, vaccine inventory, expiration dates, lot numbers, and backordered items. Serves as a communication liaison between clinical departments and administrative teams. Assist with monitoring vaccine storage documentation, temperature logs, and related compliance records. Submit and track pharmacy invoices, packing slips, vendor statements, and purchasing documentation.

Assist with coordinating communication with pharmaceutical vendors, wholesalers, vaccine programs, and internal departments. Assist with maintaining organized pharmacy records for HRSA, VFC, 340B, OSHA, and regulatory compliance purposes. Track pharmaceutical deliveries, shipment discrepancies, and inventory reconciliation. Preparing reports, spreadsheets, correspondence, and presentations related to pharmacy operations and inventory management. Assist with monitoring and maintaining filing systems for pharmacy licenses, permits, vaccine records, invoices, and compliance documentation. Track medication shortages, recalls, expired products, and vaccine replacement processes.

Coordinate meetings, training, and pharmacy operational communications. Collaborate with Finance, Clinic Operations, Managed Care, and Purchasing Departments regarding pharmacy-related processes. Assist with supporting the implementation of pharmacy workflows, operational initiatives, and process improvement projects. Maintain confidentiality of pharmacy records, patient information, invoices, and operational documentation. Consistently demonstrate and uphold CCCHC’s principle of providing quality health and human services to medically underserved and low-income populations in a culturally sensitive manner. Punctuality and strong attendance record.

Assist with performing additional administrative duties as assigned by leadership. Special Knowledge, Skills, Abilities, and Attributes: Commitment to mission-driven, community-based healthcare. Strong organizational and inventory tracking skills. Strong problem-solving and follow-up skills. Ability to multitask in a fast-paced healthcare environment…

Read the full posting