Purchasing Coordinator

Partner for Rural Impact's (PRI) w ork began more than 30 years ago with a place-based partnership in Appalachian Kentucky , where we’ve shown demographics don’t have to determine destiny. Today, we partner with rural leaders and allies across the country to share that work and build local partnerships that put young people on a path to economic mobility .

Position Summary

The Purchasing Coordinator is a key full-time position for Partners for Rural Impact (PRI). Reporting to the Director of Purchasing, the Purchasing Coordinator coordinates and monitors purchasing and contracting requests, including the procurement of goods and services; reviewing contracts and purchasing requests for organizational and funder policy requirements; generating agreements; tracking agreements through the review and approval process and working closely with PRI staff to foster a culture of collaboration and continuous improvement . The position leads and operates with the goal that All Rural Students Succeed .

Primary Duties and Responsibilities To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required , with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Serve as the first point of contact for purchasing and contracting requisitions and follow-ups with both requestors and vendors Verify that all pertinent details, documentation, and approvals are submitted along with requisition requests Set up inbox folders for incoming requests and add to the working queue Manage Purchasing inbox and assign messages to appropriate team member and/or vendor files.

Monitor DocuSign to ensure documents are directed to the appropriate team member and are completed in a timely manner Set up new vendor accounts for PO purchases with both the vendor and the accounting system Provide guidance to staff regarding the essential information and bids needed to draft, review and execute agreements in accordance with the organizations or funder’s established policies or contract requirements Assist with developing and implementing purchasing strategies across all areas for purchasing goods and/or services Process, complete and track supplemental and subaward agreements Work with PRI Accounting Team to process purchase card request and limit increases Notify staff of contracts that are ending and support the issuance of renewal agreements where appropriate Provide ongoing user training and contribute to training materials as needed for PRI’s contracting and purchasing processes Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed…

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