Coordinator, Academic Program Management

Follow us on LinkedIn Posting Reason: Replacement of a temporary position Job Type: Employee Anticipated Duration in Months (for contracts and temporary assignments): 23 Job Family: Academic Program Management # of Open Positions: 1 Faculty/Service - Department: DFM Education Campus: Roger Guindon Hall Union Affiliation: N/A Date Posted (YYYY/MM/DD): 2026/10/15 Applications must be received BEFORE (YYYY/MM/DD): 2026/10/26 Hours per week: 35 Salary Grade: Non-Union Grade NC3 - 35 hrs Salary Range: $58,441.00 - $73,051.00 About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada.

Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose: Under the direction of the Postgraduate Education Manager, the Clinical Administrator is responsible for providing administrative support to the Civic Postgraduate Manager, the Unit Director and other key faculty to ensure that residents and faculty have access to high quality, timely educational programming in support of the Family Medicine Academic Program.

In this role, your responsibilities will include: Schedules all staff physicians and resident obligations to ensure that all academic and clinical requirements are met and updated while taking into consideration all personal and academic obligations of each faculty member and resident; this includes coordination of call schedules, clinical schedules, and teaching schedules. Maintains an up-to-date record of all leave that has been taken by each faculty member and resident and makes appropriate changes to all schedules affected to ensure efficiency and effectiveness of the program.

Assists in meeting preparation, minutes taking, event planning (CaRMS, Graduation, etc.), typing of correspondence for ongoing sustainability of administration within the program. Maintains current record of term contracts or invoices, all shifts worked by contracted or casual staff (locums) and submits remittance advice to the accountant on a monthly basis to ensure that all locums are paid.

What you will bring: Postsecondary education or equivalent Minimum of 3 years of experience in an administrative role Experience working within a medical and educational environment would be an asset Knowledge and experience of administrative and office procedures Knowledge of a complex scheduling system Knowledge of computer software such as e-mail (outlook), internet, MS Suite Ability to work under pressure Ability to work independently Able to work alone on a broad variety of projects Ability to maintain a High degree of judgment, sensitivity, initiative, assertiveness, courtesy, and diplomacy in dealing with people on a…

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