Administrative Assistant

Description Summary: Provides administrative management for the Office of the Dean of the College of Arts & Sciences serving as the face and voice for the office, assisting the dean with administrative duties, coordinating auxiliary events sponsored by the college, and making certain that functions of the office and college are within budget.

Essential Duties and Responsibilities include the following (other duties may be assigned): - Handle incoming calls and correspondence and respond independently when possible -Arrange programs, events, or conferences by arranging for facilities and catering - issuing information or invitations - and coordinating speakers when needed -Direct preparation of records such as agendas, notices, and minutes -Maintain records of all matters pertaining to the College of Arts & Sciences -Assist full-time and adjunct faculty with whatever is needed -Responsible for helping prepare documents required by the Office of Academics - including course schedules, load reports, updates to the undergraduate program for the university catalog, and requests for all travel funds used by the college. -Create and maintain database and spreadsheet files -Enter requisitions for purchases and efficiently and accurately place orders for supplies Requirements Competencies To perform the job successfully, an individual should demonstrate the following competencies: Customer Service - respond promptly to customer needs and to requests for service and assistance and meet commitments Interpersonal Skills - maintain confidentiality, listen to others, remain open to others' ideas and willing to try new things/learn new skills Oral Communication - speak clearly and persuasively in positive or negative situations; listen and gain clarification; respond well to questions Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; is able to read and interpret written information Professionalism - Approaches others tactfully; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for actions; Follows through with commitments.

Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with…

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