Event Planning Specialist

Great benefits. Competitive pay. We know these are some of the things people look for in a job . If you’re the kind of person who believes that honoring and empowering our nation’s veterans is more than just a cause — that it’s a calling — then we’re ready to meet you. When you join Wounded Warrior Project® (WWP), you’re committing to making a difference. We make a commitment to you, too – helping you to find that spark, ignite your passion to serve, and embark on a career with meaning and purpose.

At WWP™, we recognize our mission cannot be accomplished without our talented teammates, which is why we’re proud to offer benefits such as: · A flexible hybrid work schedule (three days in the office, two days’ work from home) · Full medical, dental, and vision coverage for both teammates AND family members · Competitive pay and performance incentives · A fun, mission-focused, and collaborative team environment A mission that matters is just the beginning, so if you’re ready to get started, we’re ready for you.

The Wounded Warrior Project (WWP) Event Planning Specialist supports WWP Programs meetings and event planning for warriors and staff, including planning the logistics for the events, administering details, and providing onsite support, and identifying pursuing cost savings to maximize donor dollars. DUTIES & RESPONSIBILITIES Support WWP Programs team with meeting and events logistics for warriors and staff, including site selection, rate negotiation, catering, and assisting with on-site event support. Negotiate rates with vendors, including with hotels, ground transportation, and audio-visual companies. Create event menus and negotiate pricing and contract details with catering companies.

Identify cost savings to maximize donor dollars. Utilize expense controls and identify cost saving opportunities to manage budget effectively. Build out timelines, agendas, and activities. Utilize registration software to source venues, monitor event registration, manage budgets, and generate reports, e.g., Cvent and Salesforce. Facilitate communications among Travel & Events and other WWP teammates and departments. Collaborate with registration and travel teammates. Manage and prioritize multiple events. Adapt to challenging or difficult situations by promptly identifying alternatives and changing procedures, methods, and processes.

Participate in events and meetings marketing as appropriate. Perform recordkeeping tasks using registration software e.g., Cvent, Salesforce. Perform financial reconciliations for events, Process invoices, receipts, reconcile billing and verify with accounting. Prepare comprehensive and readable financial reports. Conduct contract and invoice reviews for identified events, e.g., tax exemption and banquet event orders (BEO). Perform event close-outs with detailed summaries, including budget reviews with internal teammates, distribution of surveys for feedback, and future improvements. Attend and actively participate in required…

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