Associate Registrar

Job Type: Staff Job Description: The Associate Registrar serves as part of the Registrar team which performs complex work in administering processes and providing services related to student academic records, registration, class scheduling, and enforcement of academic regulations, to include management of data in the student information system and other university systems and oversight of academic policy as it applies to university students and programs. The Associate Registrar serves as one of the primary experts in the university student information system and leading the office in ensuring that the system is configured and utilized efficiently and productively.

The Associate Registrar serves as a Designated Student Official for SEVIS in international student visa compliance. In the absence of the Registrar, the Associate Registrar oversees all aspects of the office functions related to student records and supervises Registrar Office personnel.

Essential Duties and Responsibilities: Provides effective customer service by having a thorough understanding of applicable academic regulations, rules, laws, policies, and procedures related to registrar functions and applying that knowledge to the provision of information, problem solving, and information processing Maintains the integrity of academic records by understanding the information contained in various databases, changing, correcting, or modifying that information accurately and in compliance with academic regulations, correctly interpreting that information and explaining it to students, staff, and faculty, as needed, and reviewing reports to identify errors.

Regularly audits individual student records and reviews aggregate reports to ensure near 100% accuracy at all times Provides leadership for student information system-related issues; serves with the Registrar as the primary points of contact for the system in the Registrar Office to ensure that the student information system is utilized efficiently and productively Provides primary oversight in the management, security, and archiving of student academic records Oversees production of academic catalog, review of academic policies, FERPA compliance and commencement processes Responds to and manages internal and external requests in the procurement and production of records and data Coordinates team in meeting monthly enrollment reporting obligations to the National Student Clearinghouse and other related issues with the Clearinghouse Serves as a Designated School Official (DSO) under the Student and Exchange Visitor Information Program (SEVP) and works with university constituents to resolve visa-related immigration issues for international students Partners with the University Registrar to develop and administer Registrar protocols and communications; serves as primary point of contact with University’s web team to ensure accurate information is disseminated to appropriate constituents Performs degree audits, conferral of degrees, and…

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