Administrative Assistant

Administrative Assistant at JASA Shift Schedule: Monday–Friday, 9:00 AM – 5:00 PM Work Location: 1525 Unionport Road Apt #ME, Bronx, NY 10462 🌟 Why You’ll Love Working at JASA JASA is one of NYC’s largest and most trusted nonprofits serving older adults. Our dedicated professionals help improve the lives of thousands of seniors through impactful, mission-driven work. Meaningful Impact: Be the welcoming face and voice of JASA, creating a supportive, organized, and dignified environment for older adults accessing vital community services.

Collaborative Environment: Work closely with Program Directors, site staff, and central departments to keep daily site operations and fiscal documentation moving smoothly. Operational Growth: Serve as the core administrative anchor for program logistics, participant registration, purchasing paperwork, and agency communications. 📝 What You’ll Be Doing The Program Receptionist / Administrative Assistant plays a vital role in keeping program site operations running efficiently and seamlessly. Working under the direction of the Program Director, you will manage front-desk reception, assist clients and visitors, process accounts payable documentation, and handle everyday clerical functions.

This role requires exceptional interpersonal skills, high discretion, and proficiency in Microsoft Office to support JASA’s mission of empowering NYC seniors. You will be responsible for the full lifecycle of site administrative operations, maintaining strict client confidentiality and ensuring adherence to internal accounting and record-keeping procedures.

Key Responsibilities

Reception & Client Services: Establish an efficient reception workflow; greet clients, answer and route switchboard calls, take messages, and register new members for programmatic events and activities. Fiscal & Accounts Payable Support: Process and submit purchasing receipts and requisite paperwork in strict accordance with Accounts Payable procedures; maintain audit-ready filing systems for all procurement documentation. Administrative & Clerical Support: Draft, proofread, and format letters, memos, proposals, and programmatic reports; handle confidential memoranda and correspondence for the Program Director.

Data & Reporting: Compile statistical reports, attendance metrics, and participant data under supervisor direction to support program reporting. Inventory & Mail Logistics: Maintain office supply inventory, prepare orders for supplies and equipment, and sort and distribute incoming mail and packages. Community Liaison: Contact outside agencies to solicit information, resources, and operational assistance as requested. 🎓 What You’ll Need Experience: Minimum of 2 years of professional clerical and/or administrative experience required; experience in a non-profit, social service, or senior care environment is a plus.

Education

High School Diploma or GED equivalent required. Technical Expertise: Literacy in Microsoft Office Suite (Word, Excel, Outlook)…

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