Office Coordinator

GENERAL: Be a member of the Admin Team by performing general secretarial and program clerical management.

QUALIFICATIONS

All applicants must have a Christian belief and demonstrated lifestyle compatible with the Apostolic Christian Church of America (ACCA) with the support of his or her local elder or pastor. Be at least 18 years of age and a high school graduate. Possess good organizational skills. Know proper telephone system techniques and etiquette. Be able to efficiently use general office equipment, including copy machine, postage machine, computer, etc. Be proficient in word processing, spreadsheets, and other basic computer applications. Have a pleasant, outgoing personality. Be discreet, maintain confidentiality and loyalty to Gateway Woods.

Have a commitment of ongoing personal, professional, and spiritual growth.

RESPONSIBILITIES

Perform general administrative duties such has answering the telephone, serving clientele, photocopying, typing, filing, ordering office supplies, managing the mail, etc. Maintain Forms Library and disperse updated forms for all programs as needed. Maintain current spreadsheet pertaining to clients. Maintain master mailing list. Assist with billing, utility spreadsheets, credit card payment, etc. Compile and maintain files for all current residential and adoption clients. Maintain, store, and dispose of historical files appropriately. Assist with Licensing & Certification efforts as part of the Administrative Team.

Maintain and update reports and documents for Board and Management, and assist Executive Director with Board Meeting Arrangements (Food and Accommodations) Maintain Staff Manual and Personnel Policies per the Management Team, as well as the Policy & Procedure Review Schedule. Assist the Chief Financial Officer with check deposits and other accounting tasks. Perform other duties assigned by the supervisor. CRITICAL SUCCESS FACTORS ​​​​​​ Organizational Skills Accuracy Timeliness Attention to Detail Resourcefulness Flexibility

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