Senior Administrative Assistant

Months Per Year: 12 Work Model: Hybrid Work Eligible Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability.

Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University. Seattle University's Core Competencies Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description

Summary To provide administrative office support services to the chair, faculty and students of the Department of Modern Languages and Cultures. This position is full time September through June and part time (20 hours per week) during July and August. Position Description: Modern Languages and Cultures Department Support(90%) Serve as front-line support and knowledgeable resource for all students, faculty, and guests of the Modern Languages and Cultures Department, maintaining an open-door policy and welcoming environment. Answer incoming calls, e-mail messages and questions from students and general public.

Provide multi-faceted programmatic and operational support, including classroom assignments, office assignments, key requisitions and making copies of essential department projects as requested. Support departmental meetings, send reminders, and record, write, and distribute minutes. Track that tasks assigned during meetings are accomplished. Developing and/or updating department promotional materials and keeping copies available at all times. Troubleshooting faculty and student requests. Maintain confidential student records, process student Registrar forms.

Maintain department statistical data including annual lists of active minors and majors and keep current student email lists and academic advising…

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