The full posting, as written
HOLLA School Office Manager JOB TITLE: HOLLA School Office Manager SUPERVISOR: HOLLA School Administration ABOUT: HOLLA School is a public, tuition-free K-5 charter school sponsored by the Reynolds School District. Our foundational belief is ALL children are abundant, brilliant and creative. The HOLLA School mission is To change the academic narratives of Black, Brown and Indigenous youth by honoring lived experiences, catalyzing genius and centering joy.
COMPENSATION
Salary for this position is determined by the HOLLA School salary schedule and dependent upon relevant experience, which includes professional development, supervision, licensure held and areas of endorsement. This is a full time, exempt position. Salary is in addition to full medical, vision, and dental insurance, and PERS retirement benefit contributions (eligible immediately for current PERS participants, eligible 6 months after employment begins for new PERS participants).
JOB DESCRIPTION
The Office Manager will perform a variety of administrative and clerical tasks at HOLLA School. This role assists in creating systems and solving problems to facilitate HOLLA School running smoothly. This position must have/requires the ability to take initiative and see the big picture as well as to complete the practical steps needed each day to assist HOLLA School’s success. The Office Manager will be responsible for ensuring the staff can communicate and work efficiently including keeping the HOLLA School Main Calendar up to date.
This position is highly administrative in nature and involves answering phone calls, greeting visitors, distributing mail, preparing communications, and assisting with the day-to-day operations of the school by filing paperwork, accurate and confidential scholar file and data upkeep, tracking safety drill information, and preparing documents for meetings. Attendance tracking and family communications regarding attendance is a key part of the Office Manager role. Following HOLLA School’s process of attendance communications (phone calls and letters), including communicating with the School Counselor and Administrator for follow ups, is a mandatory daily task.
The Office Manager supports the admission/enrollment process at HOLLA School by organizing scholar data, tracking waitlists, and communicating with families on behalf of HOLLA School throughout the admission/enrollment process. Additionally, the Office Manager will work on specific tasks as assigned by HOLLA School Administration. This role will have summer duties to complete end of school year tasks and prepare for the next school year. The Office Manager is responsible for creating and maintaining Cumulative Files for all scholars, including completing internal audits to ensure all needed paperwork is up to date and complete.
At times, this will include communicating with the Reynolds School District and other schools and districts and the Office Manager is expected to handle these communications and…