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Job · Chicago, IL · Full time

Interlibrary Loan Assistant

University of Chicago · Education · $5.62B budget · 29,117 staff · Since 1890

Why University of Chicago

FY2024 · Form 990Its mission and biggest programs, as filed

Provides world-class higher education and financial aid while fostering advanced research and a dynamic scholarly community of students and faculty.

  • Instruction: In 2024-2025, the University enrolled 19,266 students; of that total, 7,559 were undergraduate students in the college (the University's undergraduate school), 4,677 were graduate students, 6,277 were students in the University's professional schools and 753 were non-degree students.$1.61B spent in FY2024
  • Research: University of Chicago faculty cross traditional disciplinary boundaries to transform understandings in business, economics, history, law, literature, religion, physics, chemistry and biology and medicine, among other fields. In pursuit of these research endeavors, during fiscal year 2024-2025 the University…$1.38B spent in FY2024
  • Scholarships & Fellowships: The University meets 100% of a student's demonstrated need with an extensive financial aid program which is designed to enable the most qualified students to attend the University regardless of their financial circumstances. For the 2024-2025 academic…$691.4M spent in FY2024

Before you apply

FY2023 · Form 990Independent: from IRS data, not the org
Pays its leaders
$943K–$3.2M
12 officers reported
Fine: from the org's Form 990.
Pt VII · Sec A
Budget
$5.25B
spent in FY2023
Fine: from the org's Form 990.
Pt I · Ln 18
Staff
29,117
employees
6,996 volunteers
Fine: from the org's Form 990.
Pt I · Ln 5–6
Spent on programs
84%
of spending
Looks good: 84% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Surplus or deficit
−7%
of revenue, FY2023
Concern: revenue was below expenses in the latest filing.
Pt I · Ln 19
Cash reserves
19 mo
of spending, in cash and securities
Looks good: 19.4 months of spending in cash; 3 or more.
Pt X · Ln 1–2 · Pt I · Ln 18
Latest return
FY2023
latest Form 990
Fine: the latest return is for FY2023, 3 tax years back; within 3 tax years.
IRS e-file
IRS status
501(c)(3)
tax-exempt since 1951
Looks good: listed by the IRS.
IRS BMF
Looks goodFineWorth a lookConcernTap a box for the reason.

About the role

The org's own posting, as written

Department Library C & A - Access Serv - Doc Del - ILL Lending About the Department As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University’s commitment to research and teaching and to using its intellectual resources to help solve the world’s problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University.

In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars. Job Information Job Summary: Under the supervision of the Head of Interlibrary Loan, processes incoming interlibrary loan requests using a wide variety of specialized software and services. Performs duties of Library Assistant and Library Clerk positions. Performs work in accordance with Library standards and procedures.

Responsibilities

Processes incoming borrowing and lending interlibrary loan requests using ILLiad, OCLC Worldshare, ReShare, DOCLINE, RapidILL, and Folio systems. Verifies citations in many languages and using a wide variety of sources and databases, and searches online catalogs and databases for materials held in our collections and elsewhere in the world. Troubleshoots and corrects technical and policy issues related to interlibrary loan requests and software. Provides customer service to UChicago patrons and coordinates with staff at other institutions to fulfill requests and track their status, including overdue and missing items.

Answers general policy and procedure questions, assists clients with request creation, applies and waives fines. Oversees student staff and work: introduce new employees to Library policies, procedures, programs, and equipment. Directs and trains student employees in a range of library tasks, including retrieval of materials from the stacks, request updating, readying items for shipment, and article scanning. Searches for items not found by student employees. Participates in assigning and monitoring daily student tasks. Provides coverage for these tasks as necessary.

In collaboration with other ILL Assistants, coordinates day-to-day processes and workflows related to fulfilling interlibrary loan requests. Processes outgoing ILDS, BTAA, and BorrowDirect shipments to meet daily deadlines. Prepares ILL materials for shipment via FedEx, UPS, and other courier services. Uses mailing and label-printing equipment, logs items, and prepares and prints out labels. Inputs address information into shipping databases when necessary. Performs database maintenance by correcting errors in interlibrary loan records and manually updating interlibrary loan…

Read the full posting

About University of Chicago

From its Form 990