Senior Academic Affairs Coordinator

SHIFT: Day (United States of America) Seeking Breakthrough Makers Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation. At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career. CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs.

CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means. A Brief Overview The Senior Academic Affairs Coordinator provides advanced administrative and academic support and is responsible for supporting appointments, reappointments, and promotion processes. This role works closely with leadership and faculty. Additionally, the Senior Academic Affairs Coordinator supports faculty actions such as sabbaticals, reduction of duty, leaves, extensions, secondary appointments and payroll actions.

The role also may involve working with finance, research administration, data analytics, program management, and clinical operations. What you will do Facilitate the processing of all faculty/physician appointments, reappointments, and promotions. Facilitate the completion of new hire packets. Prepare correspondence related to the Department's Committee on Appointments and Promotions (COAP), including recruitment, appointments, reappointments, promotions, extensions, sabbaticals, secondary appointments, reductions in duties, leaves, and terminations. Aid in the preparation of documents for faculty appointment, promotion, and reappointment dossiers.

Prepare documents and schedule meetings of faculty/division chiefs with COAP leadership regarding faculty development. Prepare and compile required documents as required by each track. Review and assist as needed with the Faculty Expertise Database System (FEDS). Complete Faculty search forms. Process faculty and CHOP physician employment agreements with legal advisement when necessary. Act as the liaison for Children's Hospital to the corresponding Penn Department within the School of Medicine for faculty appointment and promotion issues. Work with the Office of Academic Affairs or Designee to ensure the faculty appointment process runs smoothly.

Assist faculty with the preparation of their educational portfolio. Work with leadership to draft job postings for new faculty positions, ensuring adherence to all University of Pennsylvania recruitment guidelines, including the placement of ads, letters, and the appropriate interview processes. Complete and submit credentialing, malpractice, and enrollment forms…

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