Head Equipment Manager

Loomis Chaffee School seeks an experienced full-time Head Equipment Manager to join our community. This position plays an essential role in supporting a large multi-sport athletic program in a boarding school of roughly 748 students. The Head Equipment manager works closely with student athletes, coaches, athletic trainers athletic administrators, faculty and staff, vendors, parents and visitors to ensure that teams are properly equipped, uniforms and gear are available and well maintained and equipment operations are safe, efficient, accountable and responsive to the needs of the Athletics Department.

This is a yearlong, twelve-month full-time position with regular hours on Saturdays and some evenings, weekend, preseason, postseason and special event coverage required. Summer work includes planning and preparation for the schools year, reviewing uniform and equipment needs by sport and facility as needed and support the LCSP as needed. Primary duties and responsibilities Manage the daily operation of the athletic equipment room, including uniform issue and return, equipment distribution, laundry flow, storage, repair, inventory, and recordkeeping. Manage the day-to-day roles of the part time Assistant Equipment Manager.

Plan, implement, maintain, and regularly update equipment room policies and procedures to ensure efficient, consistent, and accountable operations. Develop and maintain seasonal operating plans for fall, winter, and spring athletics, including preseason preparation, in-season support, end-of-season collection, inventory reconciliation, and offseason storage. Coordinate equipment support for practices, games, tournaments, special events, and visiting teams as needed. Provide responsive daily service to coaches, student-athletes, athletic trainers, athletics administrators, and other members of the campus community.

Support the Director of Athletics and athletics administrators in maximizing the efficient operation of the Athletics Department. Perform other related duties as assigned. Inventory Management and Equipment Accountability Maintain accurate inventory records for uniforms, apparel, protective equipment, sport-specific equipment, supplies, and equipment room assets. Document issued equipment by team, season, student-athlete, and/or coach as appropriate. Document lost, damaged, unreturned, coordinate replacement, repair, billing, or disposal as appropriate. Conduct regular inventory end-of-season reconciliations. Audit all uniform inventory at the end of the academic year.

Establish systems to monitor equipment usage, replacement cycles, and long-term needs. Maintain organized, secure, and accessible storage areas for all athletic equipment and uniforms. Purchasing, Budget Support, and Vendor Coordination Determine inventory and purchasing needs based on team rosters, seasonal demand, equipment condition, safety requirements, replacement cycles, and departmental priorities. Coordinate with the Director of Athletics…

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