Benefits Administration Manager

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff.

These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Benefits Administration Manager is responsible for the strategic administration, coordination, and continuous improvement of the University's employee benefits programs while supporting broader Human Resources operations. This position oversees benefits administration, vendor relationships, compliance, employee communications, payroll reconciliations, and HR operational initiatives.

The role also provides administrative leadership by assisting with infrastructure planning, workforce assessments, organizational process improvements, project management, and implementation of strategic HR initiatives that enhance the employee experience and operational effectiveness. This position is a fully in-person position located near the campus of Virginia Union University. This position is not eligible for remote or hybrid work, and relocation assistance is not available.

Responsibilities

Administer the University's employee benefit programs, including medical, dental, vision, life insurance, disability, retirement, flexible spending accounts, COBRA, wellness initiatives, and leave programs. Manage annual Open Enrollment planning, implementation, employee education, and post-enrollment audits. Coordinate benefits orientation sessions for new employees and conduct educational presentations throughout the year. Interpret benefit policies and explain plan provisions to employees while resolving complex benefit issues. Review benefit eligibility and process qualifying life events in accordance with federal regulations and University policy.

Reconcile benefit enrollments, payroll deductions, carrier invoices, and vendor billing to ensure financial accuracy. Maintain accurate employee benefit records utilizing HRIS and benefits administration systems. Coordinate with Payroll to ensure timely and accurate benefit deductions. Assist with the daily administration of Human Resources operations, policies, and employee services. Support onboarding, offboarding, and employee lifecycle activities. Prepare employment correspondence, reports, personnel documentation, and HR communications. Maintain…

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