Engineering Programs Administrator

Job Title Engineering Programs Administrator Job Category BCGEU Okanagan Support Staff Job Profile BCGEU OK Salaried - Support Services Assistant IV Job Family Group Staff - Union Department UBCO | Administration | School of Engineering | Faculty of Applied Science Compensation Range $4,981.00 - $5,713.00 CAD Monthly Job End Date Ongoing Posting End Date October 27, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The School of Engineering Academic Services team provides comprehensive support for over 2000 undergraduate and graduate students to ensure they meet their full potential throughout their academic career. As a member of the Engineering Academic Services team, this position provides administrative and student service support to both the Graduate and Undergraduate programs in the School of Engineering. This role supports a variety of academic areas, with key responsibilities in graduate student admissions, annual reports, tracking and record-keeping, and support of business processes. Organizational Status This position reports to the Manager, Engineering Academic Services.

Work may also be directed by the Associate Director of Graduate Students and Graduate Advisor. This position interacts with faculty, staff, students, alumni, and external partners. Work Performed Graduate Student Admissions Responds to inquiries from prospective graduate students regarding applications, admission, registration procedures, and academic policies. Advises students and faculty members regarding admissions and program requirements for MASC, MENG, and PHD Applied Science programs. Supports the creation of graduate recruitment and yield materials, in collaboration with the Graduate Advisor and Engineering Admissions Coordinator.

Monitors the Evision applications dashboard, transferring PhD and Master of Applied Science (MASc) applications. Evaluates SoE Professional Master Degrees (including Master of Engineering (MEng) and Master of Design (MDES) applications in GPO. Reviews for completeness and admissibility and forwards admission recommendations to the Associate Director of Graduate Students for review and approval. Reviews admission recommendations from faculty members and advises on additional requirements. Processes admission and decline decisions to the Associate Director of Graduate Students for final review.

Academic Services & Annual Reports Coordinates internal communications to ensure all stakeholders are aware of internal and external deadlines. Collects and tracks submitted Annual Reports and evaluates them for completeness prior to…

Read the full posting