The full posting, as written
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Location: Claremont, CA Job Posting Title: Executive Operations and Projects Administrator Job Details and Requirement: Department: Office of the Chief Operating Officer Supervisor: VP, Chief Operating Officer and Treasurer Last Updated: 09/25/2026 GENERAL DESCRIPTION The Executive Operations and Projects Administrator serves as a key member of the Office of the Chief Operating Officer (COO), leading and coordinating cross-functional projects and operational initiatives that advance the priorities of the Office.
Working across Finance, Human Resources, Information Technology, Facilities, Dining Services, Legal Affairs, Risk Management, and other operational areas, this position leads and coordinates cross-functional initiatives, manages projects, prepares executive communications and briefing materials, and ensures the timely execution of institutional priorities. The successful candidate is a highly organized, collaborative professional who exercises sound judgment, demonstrates intellectual curiosity, and enjoys bringing structure to complex initiatives.
They are an effective problem solver who thrives in a dynamic environment and values innovation, continuous improvement, and leveraging technology to enhance organizational effectiveness. Through exceptional service, collaboration, and operational excellence, this role supports the College's mission while helping create efficient, sustainable solutions across the institution.
ESSENTIAL FUNCTIONS
Strategic Project Leadership Lead and coordinate strategic initiatives and special projects on behalf of the COO from planning through implementation. Develop and maintain project plans, timelines, milestones, deliverables, roles and responsibilities, and risk mitigation strategies; proactively identify barriers and drive projects toward successful completion. Coordinate complex initiatives involving multiple departments, trustees, consultants, attorneys, and external partners. Develop dashboards, project trackers, reports, and other tools that provide visibility into strategic priorities and organizational performance.
Ensure commitments made by the Office of the COO are appropriately tracked, communicated, and completed. Project Management & Execution Lead and manage cross-functional initiatives and special…