Bret Harte Educational Association

Tax-deductible

San Jose, CA501(c)(3)EducationEIN 77-0342966

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To provide support for clubs, classroom Educational materials and supplies, and extracurricular opportunities for students, teachers and administrators of the Bret Harte middle school

501(c)(3) charity; gifts are tax-deductible.
99¢ of each $1 spent went to programs.
Run by 9 volunteers.
Mission: Form 990 Part I, line 1 · Status: IRS Pub. 78 · Programs: Part IX · People: Part I, lines 5–6

Before you give

FY2023 · Form 990Independent: from IRS data, not the org
Download 990
IRS status
501(c)(3)
not on the IRS revocation list
Looks good: listed by the IRS and not on the revocation list.
IRS BMF · Auto-Revocation List
Tax-deductible gifts
Yes
Donations are tax-deductible
Looks good: the IRS lists gifts to it as deductible.
IRS Pub. 78 · IRS BMF
Latest return
FY2023
latest Form 990
Fine: the latest return is for FY2023, 3 tax years back; within 3 tax years.
IRS e-file · Filing history
Surplus or deficit
3 of 4
filings with a surplus
Average surplus $17K a year · 13% of revenue · last 4 filings
Fine: a surplus in 3 of the last 4 filings.
Pt I · Ln 19 · 4 filings
Spent on programs
99%
of spending
Looks good: 99% of spending went to programs; 75% or more.
Pt IX · Ln 25 · col B
Cash reserves
31 mo
of spending, in cash
Looks good: 30.6 months of spending in cash; 3 or more.
Pt X · Ln 1–2 · Pt I · Ln 18
Named funders
1
named funder · $3K
Fine: 1 funder names it on their filings; under 3.
Funders’ Sch. I, 990-PF
Liabilities
$0
0% of total assets
Looks good: liabilities are 0% of assets; 50% or less.
Pt X · Ln 26
Independent board members
25
of 25 voting members
Looks good: 25 of 25 voting members are independent, a majority.
Pt VI · Ln 1a–1b
Looks goodFineWorth a lookConcernNo data yetTap a box for the reason.
Revenue
$164K
+16% vs prior year
Spent
$171K
To programs
99%
Net assets
$436K
By yearFY2020–FY2023
Revenue
$164K
FY2023▲ +16%
Revenue by fiscal year
FY2020$171K
FY2021$43K
FY2022$142K
FY2023$164K
Expenses
$171K
FY2023▲ +78%
Expenses by fiscal year
FY2020$151K
FY2021$32K
FY2022$96K
FY2023$171K
Net assets
$436K
FY2023▼ -2%
Net assets by fiscal year
FY2020$356K
FY2021$382K
FY2022$443K
FY2023$436K

From the FY2023 Form 990 (year ending July 2023) · see the original

Is it real?

Yes. Never revoked by the IRS. Latest filing on record: FY2023. IRS ruling in Jul 1994.

IRS Pub. 78 · IRS Auto-Revocation List · IRS Business Master File

Where the money goes

99 cents of each dollar spent went to programs.

Program services 99% · $170K Management & general 1% · $1K

Form 990 Part IX, line 25, columns B–D. Every line is in By the numbers.

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Who runs it and what they're paid

7 people listed on the 990.

Part VII, Section A · reportable compensation · most recent filed roster (FY2022); the FY2023 filing did not itemize Part VII
President Bhbc
$0Pt VII · Sec A
Vice President Bhbc
$0Pt VII · Sec A
Treasurer Bhbc
$0Pt VII · Sec A
Secretary Bhbc
$0Pt VII · Sec A
President Bhcc
$0Pt VII · Sec A
Treasurer Bhcc
$0Pt VII · Sec A
Secretary Bhcc
$0Pt VII · Sec A
See Bret Harte Educational Association executive salaries →

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Questions the 990 asks

The form asks each of these directly. These are the filed answers.

  • Family or business ties among officersPt VI · Ln 2No
  • Top official's pay set by an independent reviewPt VI · Ln 15aNo

Programs and updates

Supports school clubs, provides classroom materials, and funds extracurricular activities for students and staff.

Provided by the organization

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1 program service, described in the organization's own filed words · FY2022.
01

The organization supports education and athletics for over 1000 students at Bret Harte Middle School. We pay for coaches and equipment for 14 different sports teams, support various school clubs, provide technology and supplies for teachers, and sponsor special assemblies and student enrichment programs.

Pt IX · col B

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Funders

Who pays for it.

From grant filings on record. Receipts are incomplete: individual donors are never listed.

Grants

Schedule I · funders on record
Grants received · FY2025
Total grants receivedfrom 1 funder$3K

By the numbers

The FY2023 990, line by line.

1The main four
Money inPt VIII
$164K
Ln 12
Gifts and grantsLn 1h$76K
Fees for servicesLn 2g$59K
Other incomeLn 4–11$29K
Money outPt IX
$171K
Ln 25
Programscol B$170K
Managementcol C$1K
Owns and owesPt X
$436K
net assets · Ln 32
Cash and savingsLn 1–2$436K
Total assetsLn 16$436K
LiabilitiesLn 26$0
PeoplePt VI, VII
7
listed · VII A
PaidVII A0
Voting boardVI 1a25
IndependentVI 1b25
2In more detail
Revenue in detailPt VIII
Gifts and grantsLn 1h$76K
Fees for servicesLn 2g$59K
Investment incomeLn 3$91
Other incomeLn 4–11$29K
Total revenueLn 12$164K
Assets in detailPt X, end of year
CashLn 1$174K
SavingsLn 2$262K
Cash and savings togetherLn 1–2$436K
Total assetsLn 16$436K
LiabilitiesLn 26$0
Net assetsLn 32$436K
OperationsPt I, VI
EmployeesI 50
VolunteersI 69
Fiscal year endsHeaderJuly
Conflict-of-interest policyVI 12aNo
Whistleblower policyVI 13No
Records policyVI 14No
3Year over year
Balance sheet, start vs end of yearPt X · col A, B
LineStart FY23End FY23
Cash and savingsLn 1–2$443K$436K
Total assetsLn 16$443K$436K
LiabilitiesLn 26$0$0
Net assetsLn 32$443K$436K
4Every line
Statement of functional expensesPt IX · every line
LineTotalProgramsManagementFundraising
Information technologyLn 14$369$369
InsuranceLn 23$2K$2K
Other expenses (24a–d)Ln 24$42K$42K$399
All other expensesLn 24e$126K$126K$425
Total functional expensesLn 25$171K$170K$1K$0

Filing history

YearMoney inMoney outIn minus outNet assetsDownload
FY2023 Latest Viewing $164K$171K−$7K$436K 990 PDF
FY2022 $142K$96K$45K$443K 990 PDF
FY2021 $43K$32K$11K$382K 990 PDF
FY2020 $171K$151K$20K$356K 990 PDF

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Schedules filed Part IV

III · Programs I · Grants R · Related orgs G · Fundraising L · Interested persons A · Public support F · Foreign M · Noncash
See the full FY2023 990 (4 parts)
Part VIII · Statement of revenue $164,126 across 7 lines filed
VIII-1b Membership dues$68,503
VIII-1f All other contributions, gifts and grants$7,439
VIII-1h Total contributions, gifts and grants$75,942
VIII-2a-f Program service revenue, itemized rows (sum of 2a–2f as filed)Related to mission $59,479$59,479
VIII-3 Investment incomeExcluded from tax $91$91
VIII-8 Net income from fundraising events$28,614
VIII-12 Total revenueRelated to mission $59,479 · Excluded from tax $91$164,126
Part IX · Statement of functional expenses $170,871 across 4 lines filed
IX-14 Information technologyManagement $369$369
IX-23 InsurancePrograms $2,018$2,018
IX-24 Other expenses (24a–d)Programs $41,895 · Management $399$42,294
IX-24e All other expensesPrograms $125,765 · Management $425$126,190
IX-25 Total functional expensesPrograms $169,678 · Management $1,193 · Fundraising $0$170,871
Part X · Balance sheet $436,081 assets, 6 lines filed
X-1 Cash, non-interest-bearingStart of year $330,815$173,980
X-2 Savings and temporary cash investmentsStart of year $112,010$262,101
X-16 Total assetsStart of year $442,825$436,081
X-26 Total liabilitiesStart of year $0$0
X-32 Total net assets or fund balancesStart of year $442,825$436,081
X-33 Total liabilities and net assetsStart of year $442,825$436,081
Part XI · Reconciliation of net assets $436,081 net assets at year end
XI-1 Total revenue$164,126
XI-2 Total expenses$170,871
XI-3 Revenue less expenses−$6,745
XI-4 Net assets at start of year$442,825
XI-9 Other changes in net assets$1
XI-10 Net assets at end of year$436,081

Form 990 e-file (XML) FY2023 from the IRS · Classification, formation year and address from the IRS Business Master File

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